Job Details

San Mateo County Community College District

Mail Clerk
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Position Number: 5072280
Location: San Mateo, CA
Position Type: Human Resources

Mail Clerk

San Mateo County Community College District

Posting Number: 20141754S
Department: General Services DIST (DEPT)
Location: District Office
Position Number: 1C0033
Percentage of Full Time: 50%
FLSA: Non-Exempt (accrues overtime)
Months per Year: 12
If other, please specify:
Salary Range:
Note:
Min Salary: $26,640 (annual)
Max Salary: $33,870 (annual)
Position Type: Classified Positions

Who We Are:
The San Mateo County Community College District is committed to achieving educational equity for all students. As outlined in the Districts Strategic Plan, "success, equity, and social justice for our students are longstanding goals." The Districts "Students First" Strategic Plan is focused on "Student Success, Equity and Social Justice." We provide students with a rich and dynamic learning experience that embraces differences - emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens and socially responsible leaders. When you join our team at San Mateo County Community College District, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, classified staff, administration, students and community partners.

The College and the District:
The San Mateo County Community College District is home to Caada College, College of San Mateo, and Skyline College. All three of our colleges are designated as Hispanic Serving Institutions enrolling approximately 20,000 students each academic year. San Mateo County Community College District has a diverse student population that is a reflection of the communities that it serves. Detailed information about the student population, including data related to student success, can be found on the San Mateo County Community College Districts Educational Services & Planning website.

Who We Want:
We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students and community partners who are also committed to closing equity gaps. The San Mateo County Community College District seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational goals.

The Position:
The Mail Clerk responsibilities include routine clerical work involved in the pick-up, processing, delivery, and distribution of College and District mail. Under general supervision, the employee sorts, picks up, packages, delivers, and distributes special and regular postage letters, parcels, books, supplies, and other items, using a working knowledge of mailing procedures. Public contact is extensive, primarily involving staff and postal service representatives for the purpose of exchanging procedural and schedule information. A limited to moderate degree of independent judgment and creativity are required to resolve a variety of minor problems that occur. Consequences of errors in judgment can be costly in employee time and safety and loss of property; however, well-prescribed procedures and supervisory controls limit the risk of serious errors. Mail Clerks can lead the work of student assistants as assigned.

Duties and Responsibilities:
The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.

Exchanges information with staff and postal service representatives regarding weight and postage, pickup and delivery specifications, special mail handling, sorting changes, and packaging
Drives a motor vehicle to transport, pick up and deliver letters, packages, equipment, and supplies
Provides input into and follows a schedule of mail pick-up and delivery, following specific routes and timelines, as well as makes special off-schedule deliveries and pick-ups as assigned
Organizes, sorts, and bundles mail, including letters, packages, and other materials
Issues and receives receipts for special handling and regular mail, including proof of mailing and delivery
Operates postal machines and scales
Uses a database, computer software, and mobile technology to enter, modify and retrieve routine data as assigned
Sets up and maintains routine communication with supervisory and other mail staff
Sets up and maintains routine files and supplies
Performs other duties as assigned

Minimum Qualifications:

Graduation from high school and college courses in business administration, office administration, or a closely related field OR an equivalent combination of education and experience
Successful clerical experience of increasing responsibility that has included alphabetical and numerical sorting and filing
Demonstrated cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty and staff
Knowledge of postage procedures and packaging
Demonstrated skill in multi-tasking, prioritizing workloads, and working independently
Demonstrated skill in working as part of a customer service team
Possession of a valid California Drivers License (or the ability to obtain one) and the ability to drive a motor vehicle to off-site locations as required
An impeccable driving record

Physical Requirements:
This classification requires visual comparison and acuity; attention to detail; standing for long periods; driving a motor vehicle; exposure to varying outdoor climates, dust, and fumes; moving and carrying items of moderate to heavy weight; bending, stooping, reaching overhead, kneeling, pushing, pulling; patience and tact; good memory; flexibility and adaptability; oral communication; and data comparison in order to perform the essential functions.

Equivalence to Minimum Qualifications:

Knowledge, Skills and Abilities:

Knowledge of standard mail and postage rates, procedures, and equipment
Skill in the safe handling and moving of packages of moderate to heavyweight
Skill in respectful, sensitive communication with people at all levels within an organization who are diverse in their academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds
Skill in alphabetical and numerical sorting and filing
Skill in memorizing department and individual names and locations, streets, and mail service locations
Skill in the use of a computer and mobile technology to enter, modify, and retrieve routine data
Ability to work effectively as part of a customer service team

Preferred Qualifications:

Benefits:
Benefits include paid holidays, vacation and sick leave. The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents. Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program. Classified employees participate in the Public Employees Retirement System, a defined-benefit retirement plan through the State of California. Optional tax-deferred 403(b) and 457 retirement plans are also available.

Open Date: 03/01/2024
First Review Date: 03/22/2024
Close Date:
Open Until Filled: Yes

Special Instructions Summary:
Required Application Materials All applicants are required to submit:

1. A completed online District application form (go to https://jobs.smccd.edu to complete the application and to apply for this position).

2. A resume that details all relevant education, training, and other work experience.

3. A cover letter of no more than 3 pages that addresses the applicants cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty and staff as well as the applicants qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement.

Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.

For questions related to this posting, please contact:
SMCCCD Office of Human Resources
3401 CSM Drive
San Mateo, CA 94402
Tel.: (650) 574-6555
Fax: (650) 574-6574
Email: smccdjobs@smccd.edu
Web Page: https://smccd.edu/humanresources/

Conditions of Employment:
Prior to employment, the selected candidate will be required to complete the following:

1. Submit official transcripts (applies to all faculty or educational administrative positions)

2. Submit verifications of prior employment

3. Satisfactory references

4. Successfully being cleared for employment through the background checking process
In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.

5. Present original documents for proof of eligibility to work in the United States

6. Approval of your employment by the SMCCCD Board of Trustees

7. Provide a certificate of Tuberculosis exam for initial employment.

8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.

EEO Statement:
The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.

Accommodations:
Applicants who have disabilities may request that special accommodations be made in order to complete the selection process. Accommodation requests and a copy of the Americans with Disabilities Act applicant procedures can be made by completing our: Applicant Reasonable Accommodation Request Form

Annual Security Report:
San Mateo County Community College Districts (SMCCCD) 2022 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. Our 2022 Annual Security Report also outlines various campus safety and security policies, such as those concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The 2022 Annual Security Report also includes important tips to help every member of the community remain safe and avoid becoming a victim of crime. The 2022 Annual Security Report is now available. You can also obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (650) 738-7000. The report includes information about criminal activity on our campuses, emergency procedures and resources.

To apply, visit: https://jobs.smccd.edu/