Job Details

San Mateo County Community College District

Curriculum and Instructional Systems Specialist (2 Positions Available)
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Position Number: 5214411
Location: San Mateo, CA
Position Type: Academic Vice Presidents and Provosts

Curriculum and Instructional Systems Specialist (2 Positions Available)

San Mateo County Community College District

Posting Number: 20141779S
Department: Educational Svcs & Planning DIST (DEPT)
Location: College of San Mateo, Skyline College
Position Number: 4C0378/2C0236
Percentage of Full Time: 100%
FLSA: Non-Exempt (accrues overtime)
Months per Year: 12
If other, please specify:
Salary Range:
Note:
Min Salary: $128,244 (annual)
Max Salary: $164,544 (annual)
Position Type: Classified Positions

Who We Are:
The San Mateo County Community College District is committed to achieving educational equity for all students. As outlined in the Districts Strategic Plan, "success, equity, and social justice for our students are longstanding goals." The Districts "Students First" Strategic Plan is focused on "Student Success, Equity and Social Justice." We provide students with a rich and dynamic learning experience that embraces differences - emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens and socially responsible leaders. When you join our San Mateo County Community College District team, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty and classified staff, administration, students and community partners.

The College and the District:
College of San Mateo (CSM) is part of the San Mateo County Community College District and is a Hispanic Serving Institution and Asian American Native American Pacific Islander Serving Institution. The college enrolls approximately 15,000 students each academic year. CSM has a diverse student population that is a reflection of the communities that it serves. Detailed information about the student population, including data related to student success, can be found on College of San Mateos Office of Planning, Research and Institutional Effectiveness (PRIE) website. The President has called for the college community to be student-focused, always find a way to get to "yes" as one team, and serve local communities to the best of our abilities. The college recognizes the need for all students to achieve their goals and recognizes that as an institution we are stronger together. To learn more about CSMs antiracism and justice-centered efforts, please read our Solidarity Statement.

Skyline College is part of the San Mateo County Community College District and is designated as a Hispanic Serving Institution (HSI), enrolling approximately 16,000 students each academic year. Skyline College has a diverse student population that is a reflection of the communities that it serves. Detailed information about the student population, including data related to student success, can be found on Skyline Colleges Office of Planning, Research and Institutional Effectiveness (PRIE) website.

Who We Want:
We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students and community partners who are also committed to closing equity gaps. The San Mateo County Community College District seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational goals.

The Position:
Reporting to the Vice President of Instruction, this is professional work involved in project management from design through implementation and reporting, and the coordination of a wide variety of complex analytical projects and assignments for a college Instruction Office. The Curriculum and Instructional Systems Specialist is responsible for development of the curriculum committee calendar and coordinates the curriculum approval process according to legal guidelines and established timelines; assures that new and revised curriculum is documented and approved by the district and the state in a timely manner; coordinates with the California Community Colleges Chancellor's Office in assuring compliance for course and program approval; assures the compliance of curriculum with Student Services in the areas of articulation, matriculation, and admissions & records; edits content for college schedules and catalogs; and researches, evaluates, analyzes, formats and prepares data for monitoring and reporting at the local, state and federal levels. Public contact is extensive and involves staff at all levels within the organization, other educational institutions, governmental, funding and compliance agencies, students and the general public for the purpose of exchanging technical, public relations and other information. A high degree of independent judgment and creativity is required to select and analyze data in order to draw conclusions, make original recommendations, write reports, and to resolve a variety of minor and potentially major problems that occur. Consequences of errors in judgment can be costly in employee time, student records, public relations and/or institution funding. A Curriculum and Instructional Systems Specialist can direct the work of clerical and other staff as assigned.

Duties and Responsibilities:
The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.

Exchanges information with management, other staff, governmental agencies, educational and other institutions, and the general public, regarding curriculum, Education Code, Title 5, data collection and timelines, institutional research, and initiation and renewal of curricular-related contracts, statistical and financial reporting, governmental and other agency compliance regulations, and other audits
Confers with administrative staff regarding complex projects and workflow and includes driving a motor vehicle to visit off-site locations for meetings, conferences, workshops, and other activities often representing staff at meetings, as assigned
Enters and maintains curriculum and program information in three databases: Banner, CurricUNET, and the States Curriculum Inventory
Works quickly and efficiently to submit curriculum and programs for state approval in time to publish courses/programs in campus publications and in time for MIS term submissions
Works directly with CurricUNET programmers to resolve issues and request modifications to the districts version of the program, acts as the point of contact for internal and external CurricUNET inquiries, provides one-on-one or small group training sessions, creates and updates procedural documentation, and serves as the campus CurricUNET resource to faculty and deans
Coordinates the curriculum approval process according to legal guidelines and established timelines
Enters and maintains course prerequisites in Banner to facilitate computer prerequisite checking and enters and maintains articulation and degree-related attributes in Banner to facilitate reporting of student progress from DegreeWorks and enters and maintains course equivalencies, descriptions, "families," and other course particulars in Banner to facilitate WebSMART registration
Coordinates or gathers the required documentation for instructional-related audits for compliance on items such as TBA hours, open enrollment, positive attendance, course scheduling, etc., and provides direct responses to auditor inquiries as needed
Develops the academic calendar in accordance with state guidelines for district leadership/bargaining unit review and approval
Develops the annual Curriculum Committee/Committee on Instruction calendar and serves as staff support and a technical resource to the faculty-led committee
Conceptualizes, researches, analyzes, compiles, and communicates curricular and other data for the completion of special and regular reports, college publications, surveys, collective bargaining activities, and other matters; coordinates, reviews, and submits new curriculum, degree, and certificate programs and other curricular changes to state agencies
Uses a variety of spreadsheets, database, and other software to analyze complex statistical curricular, faculty, and other data in order to ensure accuracy, draw conclusions and develop proposals, and sets up and maintains databases and other online resources of data
Provides input into the development and modification of online data formats and record keeping and provides special and regular reports on data collected and makes recommendations for use of research results
Monitors and disseminates relevant curricular findings to college and district personnel and provides consultation, support, and/or technical assistance on complex projects for divisions, departments, and individual staff
Sets up and maintains an online and manual resource library of curricular materials related to agency compliance and regulations
Compiles and/or coordinates district-wide curriculum, student malpractice insurance, materials fee, off-campus facilities, and other Board reports as assigned
Trains, directs, and coordinates the work of staff, provides technical support and serves as a resource to managers, faculty, and staff on curricular issues, schedule development and entry, and faculty assignments; schedules, coordinates and monitors the work of other, outside staff on special projects as assigned
Composes correspondence, procedural and training documentation, compliance reports, and other materials
Performs other related duties as assigned

Minimum Qualifications:

Bachelors degree in business administration, social science, political science or a closely related field OR an equivalent combination of education and experience
Successful administrative assistance experience, preferably in a college instructional office involving work with processes for curriculum development modification and approval
Demonstrated cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty and staff

Physical Requirements:
This classification requires data comparison and interpretation; contact in close proximity with individuals and groups; active listening; good memory, tact, patience, flexibility; work under deadline pressure; multi-tasking; attention to detail; manual dexterity; pulling, pushing, reaching; moving items of light to moderate weight; listening/comprehension of a variety of directional formats; flexibility, and adaptability in order to perform the essential functions.

Equivalence to Minimum Qualifications:

Knowledge, Skills and Abilities:

Knowledge of state curricular regulations, Education Code and Title 5 requirements, and the functions of community colleges and the State Chancellors Office
Knowledge of processes and procedures used in developing and revising community college curricula and programs
Knowledge of college publication editing and production procedures
Knowledge of complex research and reporting methodologies
Skill in conceptualizing, designing, developing, evaluating, and monitoring projects and reporting strategies
Skill in the development and use of a variety of spreadsheets and other software instruments to conduct research and report findings
Skill in planning, organizing, coordinating, tracking, and evaluating the collective work of constituencies at various levels within an organization
Skill in training, directing, and coordinating the work of others
Skill in interpersonal, oral and written communication, including public and persuasive speaking
Ability to communicate respectfully with people at various levels in organizations who are from diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds
Ability to strategically plan, organize, prioritize and implement detail-oriented, multiple-tasked projects with short or constrained timelines
Ability to quickly learn, comprehend, and implement new processes and programs
Ability to problem solve and communicate resolutions to others

Preferred Qualifications:

Benefits:
Benefits include paid holidays, vacation and sick leave. The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents. Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program. Classified employees participate in the Public Employees Retirement System, a defined-benefit retirement plan through the State of California. Optional tax-deferred 403(b) and 457 retirement plans are also available.

Open Date: 04/17/2024
First Review Date: 05/16/2024
Close Date:
Open Until Filled: Yes

Special Instructions Summary:
Required Application Materials All applicants are required to submit:

1. A completed online District application form (go to https://jobs.smccd.edu to complete the application and to apply for this position).

2. A resume that details all relevant education, training, and other work experience.

3. A cover letter of no more than 3 pages that addresses the applicants cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty and staff as well as the applicants qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement.

Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.

For questions related to this posting, please contact:
SMCCCD Office of Human Resources
3401 CSM Drive
San Mateo, CA 94402
Tel.: (650) 574-6555
Fax: (650) 574-6574
Email: smccdjobs@smccd.edu
Web Page: https://smccd.edu/humanresources/

Conditions of Employment:
Prior to employment, the selected candidate will be required to complete the following:

1. Submit official transcripts (applies to all faculty or educational administrative positions)

2. Submit verifications of prior employment

3. Satisfactory references

4. Successfully being cleared for employment through the background checking process
In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.

5. Present original documents for proof of eligibility to work in the United States

6. Approval of your employment by the SMCCCD Board of Trustees

7. Provide a certificate of Tuberculosis exam for initial employment.

8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.

EEO Statement:
The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.

Accommodations:
Applicants who have disabilities may request that special accommodations be made in order to complete the selection process. Accommodation requests and a copy of the Americans with Disabilities Act applicant procedures can be made by completing our: Applicant Reasonable Accommodation Request Form

Annual Security Report:
San Mateo County Community College Districts (SMCCCD) 2022 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. Our 2022 Annual Security Report also outlines various campus safety and security policies, such as those concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The 2022 Annual Security Report also includes important tips to help every member of the community remain safe and avoid becoming a victim of crime. The 2022 Annual Security Report is now available. You can also obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (650) 738-7000. The report includes information about criminal activity on our campuses, emergency procedures and resources.

To apply, visit: https://jobs.smccd.edu/