Job Details

Administrative Specialist II, Blaine County

Position Number: 9816517
Location: Moscow, United States
Position Type: Secretary and Administrative Assistants

Administrative Specialist II, Blaine County

Posting Number: SP005446P
Division/College: College of Agricultural & Life Sciences
Department: Central District
Location: Off Campus Location - 301 1st Ave S, Hailey, ID 83333

Posting Context Statement:

The Administrative Specialist II provides operational, budgetary and programmatic support for the University of Idaho Blaine County Extension Office. The position supports local agricultural outreach, 4-H Youth Development programs and community education across Blaine County and serves as an ambassador for the Land-Grant University system. Responsibilities include supporting visitors, students, volunteers and university employees and ensuring effective coordination of Extension office activities and programs.

Position Overview:

The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as an administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.

Duties may include:

Compose, proofread, edit and distribute a variety of business documents and routine reports
Maintain schedules and event calendars
Coordinate logistics for regular travel and meetings
Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data
Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management
Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals
Manage inventory
Other duties as assigned

Required Experience:

One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service
Using computer software and applications for word processing, spreadsheets, email and internet research
Balancing a workload of assigned tasks to meet multiple deadlines

Required Education:

High School Diploma or equivalent

Required Other:

Ability to work non-standard hours during events, such as county fairs

Additional Preferred:

Three or more years of administrative, office management or customer service experience
Experience creating basic graphics or newsletters and maintaining online content or social media
Experience managing financial records, travel claims, office inventory and other administrative records
Knowledge of or experience with University of Idaho policies, CALS reporting processes or Chrome River expense systems
Familiarity with Land-Grant University Extension programs, 4-H Youth Development or regional agricultural practices
Experience coordinating budgets or financial activities between county governments and higher education institutions
Experience providing customer service and communicating with the public through outreach and other activities

Physical Requirements & Working Conditions:

Typically, at a desk. Outside when supporting Extension events like field days, tours and county fair

Degree Requirement:
Listed degree qualification is required at time of hire
FLSA Status: Non-Exempt
Employee Category: Classified
Pay Range: $23.49 per hour or higher depending on experience
Type of Appointment: Fiscal Year
FTE:

1.0

Full Time/Part Time: Full Time
Funding: This position is contingent upon the continuation of work and/or funding.
A visa sponsorship is available for the position listed in this vacancy: No
Posting Date: 09/10/2026
Closing Date:
Open Until Filled: Yes
Special Instructions to Applicants:

Applications received after September 24, 2026, will receive first consideration.

IMPORTANT: To be considered, your "Letter of Qualification" must address EACH of the minimum qualifications, including pertinent education and/or experience. In addition, to improve your ranking during the evaluation process, address as many of the Preferred Qualifications as possible. Information on a resume will not be accepted as a substitute for submitting a Letter of Qualification.

If you would like to receive a full position description, please email Nora at norakent@uidaho.edu and request that one be sent to you.

Applicant Resources: https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement:

Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, visit https://uidaho.peopleadmin.com/postings/52721

The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.