Job Details

Senior Human Resources Representative (2 Positions Available)


Campus: District Office

FLSA Status: Exempt

Salary Schedule: 50

Bargaining Unit: Classified Confidential

Months Per Year: 12

Hours Per Week: 37.5

Mandated Reporter: Yes

Campus Security Authority: No

General Description

The Senior Human Resources Representative performs complex work involving activities including, but not limited to, compensation and benefits, leave accounting, recruitment, employee on-boarding, employment, professional development, labor relations, ADA accommodations, ergonomic assessments, and/or other related duties. Under general supervision, the Senior Human Resources Representative performs responsible and complex human resources functions: formulates, interprets, and implements District policies and procedures; interprets and applies federal law; interprets and provides information about collective bargaining contract provisions; and shares District policy and human resource department services with employees, other educational institutions, business representatives, community organizations, and the general public. An extensive amount of public contact is required to respond to inquiries concerning compensation and leave accounting, contract rules and regulations, resource materials, policies, and procedures. A high degree of independent judgment and creativity is required to select and apply policies and procedures to resolve minor and occasional major problems that arise. The consequences of errors in judgment and accuracy can be costly in public relations, employee time, resources, and district liability. The Senior Human Resources Representative is distinguished from other Human Resources positions by (1) the nature, responsibility, analysis, complexity, and technicality of the work, (2) the requirement for independent decision-making, and (3) employee interactions. A Senior Human Resources Representative can lead the work of lower-level Human Resources staff and student assistants as assigned. The Senior Human Resources Representative is a Confidential employee.

Duties and Responsibilities
The Duties and Responsibilities are representative and not intended to cover all duties the incumbent may perform. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.

1. Manage the compensation workflow, including regular monthly and manual pay calculations, salary orders, monthly salary increases, retroactive payments, salary corrections, step increases, long-service increments, stipends, incentives, and separation agreements; perform other special payroll calculations in accordance with district personnel policies, collective bargaining agreements, and accounting policies and procedures
2. Manage District leave accounting; processes monthly leaves including all CFRA, FMLA, and workers' compensation leaves; track compensation time and vacation time use; communicates with management on balances and notifications; confer with District personnel regarding accuracy of paperwork submitted; create processes for department heads and assistants; assure compliance with federal, state, and District policies, and collective bargaining agreements
3. Manage, coordinate, plan, and perform a variety of complex and technical analytical functions related to compensation and leaves, including verification of monthly employee new hires, transfers, appointment changes, reassignments, reclassifications, y-rated employees, detailed and interim positions, retirements, resignations, maternity and disability leaves, and workers' comp leaves; interpret and assure compliance with county, state and federal regulations and guidelines
4. Coordinate with Human Resources staff, workers' compensation providers, disability providers, leave, and workers' comp calendars to calculate employee pay; make adjustments as necessary
5. Confer with Human Resources management staff to assist in planning collective bargaining proposals and responses; provide input regarding operational impact of various collective bargaining proposals; make presentations to small and large groups to provide training and orientation, policy and procedural dissemination; attend meetings, workshops, and other events to obtain and provide current procedural and policy information
6. Create and maintain District Downloads and Human Resources folders and/or conduct sessions individually and in groups to provide policy and procedural information pertaining to compensation and leaves in the District
7. Compose, format, and prepare correspondence, memoranda, and reports from original ideas; compose, draft, prepare, and update training materials, recommendations for new language and modifications to collective bargaining agreements, electronic communication, including websites, and a variety of other materials
8. Research, compile data for, format and prepare statistical and narrative reports on a variety of data; use a database and a variety of spreadsheets, presentation and other computer software, to compose, format, track and prepare employee, collective bargaining, confidential and other employee files, surveys, marketing trends, salary and classification comparative data, and other information for use in human resource department services and collective bargaining activities as assigned
9. Develop and implement new and comprehensive department operating procedures, methods, and systems, as needed to improve procedures and in accordance with legal and contract changes; conduct internal audits as required; learn, apply, and recommend emerging technologies, as necessary
10. Manage and coordinate the establishment, preparation, maintenance and organization of a variety of complex technical reports, records, logs and files, often involving confidential materials including but not limited to equal employment opportunity records, employment verifications, employee personnel files, department reports, benefits, workers' compensation, collective bargaining and other reports; maintain confidentiality of information regarding Board, District, personnel, student, collective bargaining, equal employment opportunity or controversial matters. Review and proof documents, records, and forms for accuracy, completeness, and conformance to applicable rules and regulations
11. Manage the recruitment cycle for advertised positions, including the selection of and posting to external recruitment sites with high traffic, as well as targeted sites for recruiting diverse pools of applicants, and provide data analysis and forecasting of desirable recruitment sites
12. Monitor and track recruitment expenditures and employment hiring practices related to the EEO-1 survey to monitor equal employment practices
13. Serve as a system administrator for the applicant tracking system, including analysis, enhancement, creation, revision, and maintenance of features, reports, communication, and documentation provided for the recruitment/selection process and various reports
14. Coordinate with Human Resources staff to schedule the recruitment/selection process for academic and classified employment, including development of timelines, advertising schedules, application deadlines, and applicant testing, paper screening, and interview process, including drafting interview questions
15. Create position announcements and advertisements for regular classified and academic position vacancies
16. Administer skills assessments to qualified applicants, assuring compliance with current regulations and procedures; assure compliance with federal, state, and District policies and equal employment opportunity laws and guidelines
17. Manage, coordinate, plan, and perform a variety of complex and technical analytical functions related to the employee services programs and activities, including the recruitment, selection, employment, compensation, benefits, and record maintenance of District academic and classified personnel
18. Interpret and ensure compliance with county, state, and federal regulations and guidelines concerning employment and human resources administration
19. Provide complex, responsible, and technical research and administrative support services, including creating and generating reports and online surveys, and assist with various programs and activities of the Human Resources department
20. Exchange information with job applicants, community organizations, business representatives, other educational institutions, District employees, and others concerning a variety of recruitment and employment issues, collective bargaining and employment policies and procedures, employee records, surveys, employee training programs, and human resources department services
21. Make presentations to small and large groups to provide training and orientation, and policy and procedural information
22. Attend meetings, workshops, and other events to obtain and provide current procedural and policy information
23. Create and maintain an online orientation program for new employees and/or conduct in-person sessions individually and in groups, providing policy and procedural information pertaining to employment in the district. Verify and maintain I-9 and employment documentation to comply with federal and state regulations
24. Draft, prepare, and update marketing, informational, and recruitment materials
25. Perform other related duties as assigned

Please note that the requirements of the position could change depending on the needs of the office. The employee could be assigned to any area of Human Resources, including recruitment, employment, employee onboarding, compensation and benefits, professional development, retiree services, or a variety of other functions.

Employment Standards (acquired through education, training, and/or experience)

Knowledge of:

1. Principles and practices of recruitment and selection that are generally associated with a central human resources department
2. Federal, state, and local laws and regulations such as EEO, ADA, Title 5, Title VII, FLSA, CRD, California Education Code, and other codes that relate to employment law

Skills and Abilities:

1. Respectful, sensitive, and effective public contact with people from diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds
2. Research, compile, format data for, and present a variety of statistical, demographic, and other detailed reports
3. Written and verbal communication, including public speaking
4. Use a database and a variety of computer software to enter and track data, compose, format, and prepare correspondence, reports, spreadsheets, and presentations
5. Multitask to complete various workloads accurately and by the required deadlines
6. Set up, track data in, and maintain complex, confidential employee and other electronic and manual file systems
7. Work discreetly with confidential and sensitive information and records
8. Work effectively as part of a customer service team
9. Interpret bargaining agreement language

Job Requirements:

• Bachelor's degree in human resources, business administration, or a closely related field, or an equivalent combination of education and experience
• Successful recent human resources experience of increasing responsibility in areas such as compensation, benefits, leave management, recruitment, selection, orientation, and employment
• Demonstrated cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty and staff

Additional Information:
Safety: to promote a safe working and learning environment, employees must report any unsafe working conditions or practices, as well as any near-miss incident, to their supervisor.

• Position is designated as a Mandated Reporter under the Child Abuse and Neglect Reporting Act
• Position is a Responsible Employee under the Equity in Education Act and Title IX

Work Demands

The environmental, physical, and mental demands described here are representative of those that an employee must meet to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

Environmental: typical on-site office environment; in-person work expected with potential to participate in the District's telework program, as available.

• Frequent hearing and speaking to exchange information in person and online
• Comprehend speech at normal levels
• Upper limb dexterity to operate computers and peripheral equipment
• Vision sufficient for daily and frequent use of computers, databases, and written materials
• Sitting for extended periods of time
• Frequent bending at the waist
• Frequent travel on and off-sites of the District and San Mateo County
• Physical presence at on-site locations
• Lifting and carrying objects up to 20 pounds
• Communicate and interact with others; compose oral and written communications and reports
• Observe and interpret people and situations
• Learn and apply new information or skills
• Perform highly detailed work on multiple concurrent tasks
• Use math/mathematical reasoning
• Perform highly detailed work under changing priorities and deadlines on multiple concurrent tasks
• Work with frequent interruptions
• Self-regulate emotion and behavior

Benefits: Benefits include paid holidays, vacation and sick leave. The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents. Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program. Classified employees participate in the Public Employees' Retirement System, a defined-benefit retirement plan through the State of California. Optional tax-deferred 403(b) and 457 retirement plans are also available.

EEO Statement: San Mateo County Community College District is an Equal Opportunity, Title IX, and Section 504 employer. We prohibit discrimination and harassment based on race, color, ancestry, national origin, religion, age, sex, gender identity, sexual orientation, genetic information, marital status, veteran status, medical condition, physical or mental disability, or any other protected status under federal, state, or local law. We seek to employ individuals who reflect our community's diversity of cultures, languages, and abilities.

Our EEO Plan grounded in Title 5 regulations is developed and monitored by an EEO Advisory Committee, reviewed at least every three years, and supported by regular training for all members of selection and screening committees. We collect and analyze recruitment and retention data to measure progress and identify barriers.

Annual Security Report

San Mateo County Community College District's (SMCCCD) 2025 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years (2022-2024) concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. The 2025 Annual Security Report also outlines various campus safety and security policies concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The Annual Security Report also includes important tips to help every community member remain safe and avoid becoming a victim of crime. The 2025 Annual Security Report is now available on the Public Safety website. You can also obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (650) 738-7000. The report includes information about criminal activity on our campuses, emergency procedures, and resources.


Closes: 5/21/2026

To apply, visit http://smccd.interviewexchange.com/jobofferdetails.jsp?JOBID=200063