Job Details

Administrative Specialist II OR Administrative Specialist III

Position Number: 6927933
Location: Moscow, ID
Position Type: Other Administrative Positions

Administrative Specialist II OR Administrative Specialist III

Posting Number: SP005174P
Division/College: College of Business & Economics
Department: Business
Location: Moscow

Posting Context Statement:

Reporting to the Department of Business (DoB) Head, the Administrative Specialist provides administrative support to the department and is responsible for managing daily operations, financial activities and accomplishing administrative tasks. This position is the units first point of contact, overseeing student employees and acting as departmental liaison to business students, DoB advisory board members and external stakeholders. The Administrative Specialist is also responsible for reviewing, streamlining and documenting processes for the DoB, as well as ensuring compliance with departmental, college and university policies. This position functions with minimal supervision.

Position Overview:

Administrative Specialist II
This position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as an administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.

Duties may include:

Compose, proofread, edit and distribute a variety of business documents and routine reports
Maintain schedules and event calendars
Coordinate logistics for regular travel and meetings
Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data
Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management
Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals
Manage inventory
Other duties as assigned

Administrative Specialist III
The position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students and employees by navigating and advising others on a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.

Duties may include:

Coordinate office functions and maintain office processes, procedures, and records
Provide administrative support and coordinate activities of a department or unit by prioritizing, directing and responding to business matters involving university administrative functions
Respond to routine and moderately complex questions/issues concerning unit/university policies, processes and procedures from internal and external contacts
Support regular and non-routine meetings and events; coordinate complex travel arrangements
Compose and distribute meeting notes and routine correspondence or reports, such as presentations, statistical or monthly activity reports
Maintain individual and office calendars
Utilize university systems to create, review and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administrator
May supervise or direct the work of others
Other duties as assigned

Required Experience:

Administrative Specialist II

One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service
Using computer software and applications for word processing, spreadsheets, email and internet research
Balancing a workload of assigned tasks to meet multiple deadlines

Administrative Specialist III

Three years performing administrative or office support functions
Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials
Using computer software and applications for word processing, spreadsheets, email and internet research

Required Education:

Administrative Specialist II andAdministrative Specialist III

High School Diploma or equivalent

Required Other:

Administrative Specialist II and Administrative Specialist III

None

Additional Preferred:

Administrative Specialist II

Spreadsheet software experience for summarizing data and preparing reports
Researching, applying and explaining complex information
Performing liaison activities in a professional setting
Coordinating activities requiring complex arrangements
Proficiency using various University of Idaho software platforms
Knowledge of concepts, practices, and procedures in higher education
Ability to work in a fast-paced setting.
Working autonomously
Maintaining confidentiality

Administrative Specialist III

Advanced spreadsheet software experience for summarizing data and preparing reports
Researching, interpreting, applying and explaining complex information
Process improvement work and documentation of processes
Solving problems and performing liaison activities in a professional setting
Coordinating activities requiring complex arrangements
Proficiency using various University of Idaho software platforms
Working knowledge of concepts, practices, and procedures in higher education
Effective time management in a fast-paced setting
Working autonomously
Maintaining confidentiality

Physical Requirements & Working Conditions:

Administrative Specialist II and Administrative Specialist III

None

Degree Requirement:
Listed degree qualification is required at time of application
FLSA Status: Non-Exempt
Employee Category: Classified
Pay Range: Admin Specialist II - $20.00 per hour or higher depending on experience / Admin Specialist III - $22.00 per hour or higher depending on experience
Type of Appointment: _of_Appointment
FTE:

Full Time/Part Time: Full Time
Funding:
A visa sponsorship is available for the position listed in this vacancy: No
Posting Date: 02/13/2026
Closing Date:
Open Until Filled: Yes
Special Instructions to Applicants:

Applications submitted on or before February 27, 2026 will receive first consideration.
Please address all required and applicable preferred qualifications in your letter of qualification.

Applicant Resources: https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement:

Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, visit https://uidaho.peopleadmin.com/postings/50850

The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.