Job Details

Administrative Specialist I

Position Number: 6632844
Location: Moscow, ID
Position Type: Other Administrative Positions

Administrative Specialist I

Posting Number: SP005044P
Division/College: Vice Provost for Digital Learning
Department: Independent Study in Idaho
Location: Moscow

Posting Context Statement:

Join the Independent Study in Idaho (ISI) team as an Administrative Specialist I and play a key role in supporting students, faculty, and staff. This position handles a variety of administrative tasks, including managing records, responding to inquiries, processing exams, supporting incarcerated learners, and maintaining departmental systems. As a first point of contact, youll ensure clear, accurate, and confidential communication.

Position Overview:

Assist with administrative tasks including preparing correspondence, maintaining records, maintaining calendars, monitoring office inventory, ordering supplies when necessary and completing various assignments as needed. This position may be the first point of contact for the department, and is tasked with ensuring that information flows accurately, efficiently and effectively while maintaining appropriate confidentiality.

Duties may include:

Manage records and documents
Perform general administrative support tasks such as proofreading and receiving and distributing mail; may handle cash
Greet visitors, callers and/or email inquiries, determining nature and purpose and directing them to specific destinations/individuals/information
Other duties as assigned

Required Experience:

Organizing tasks to meet deadlines
Participating in teams to accomplish shared goals
Using computer software and applications for word processing, email, and internet searches

Required Education:

High School Diploma or equivalent

Required Other:

None

Additional Preferred:

Customer service experience
Experience working in an office setting
Experience meeting deadlines, handling pressure, and delivering accurate information to team members and leadership
Experience solving complex problems in a professional and efficient manner
Experience with understanding and explaining policies, regulations, and procedure
Attention to detail, with excellent writing, editing, and communication skills as shown in application materials
Collaborating effectively and building positive working relationships
Analyzing data to make informed decisions and solve problems creatively
Proficient in Microsoft Word, Excel, PowerPoint, Adobe Acrobat, and photo editing tools like Photoshop
Managing projects independently, learning new skills quickly, and showing initiative without needing close supervision
Familiarity with Banner and Canvas in a work setting
Familiarity with the University of Idaho or similar institutions

Physical Requirements & Working Conditions:

Ability to sit/stand at a desk for extended periods and work on a computer

Degree Requirement:
N/A: No degree requirement
FLSA Status: Non-Exempt
Employee Category: Classified
Pay Range: $19.50 or higher depending on education and experience
Type of Appointment: _of_Appointment
FTE:

1.0

Full Time/Part Time: Full Time
Funding: This position is contingent upon the continuation of work and/or funding.
A visa sponsorship is available for the position listed in this vacancy: No
Posting Date: 10/08/2025
Closing Date:
Open Until Filled: Yes
Special Instructions to Applicants:

To receive first consideration, please submit a cover letter, current resume, and references (include at least 1 supervisors) no later than October 26, 2025.
In your cover letter, using details and examples, please address all of the required and preferred qualifications for this position and how your experience and skills align.
If you would like a copy of the full job description, please contact Jennifer Radil at jradil@uidaho.edu.

Applicant Resources: https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement:

Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, visit https://uidaho.peopleadmin.com/postings/49730

The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.