Job Details

San Mateo County Community College District

Compliance Officer

Position Number: 6524317
Location: San Mateo, CA
Position Type: Assessment, Accreditation, and Compliance

Compliance Officer

Campus: District Office

FLSA Status: Exempt

Salary Schedule: 35

Bargaining Unit: Non-Represented

Months Per Year: 12

Hours Per Week: 37.5

Mandated Reporter: Yes

Campus Security Authority: No

The Compliance Officer performs professional compliance work. Reporting to the Executive Vice Chancellor, the Compliance Officer's responsibilities include districtwide compliance functions, as well as complex procedural review and implementation. The Compliance Officer coordinates and collaborates with the Performance Auditor including oversight and management of the District's Whistleblower Program. The Compliance Officer leads compliance activities for the District to determine the adequacy of the institution's systems of internal control and the degree of compliance with internal controls, policies, procedures, regulations, and laws; to determine the efficiency and effectiveness of financial, administrative, and academic management; and to perform other duties as specified by the Executive Vice Chancellor with input from the Chief Financial Officer and the Performance Auditor.

Public contact is extensive, and involves staff, students, auditors, contractors, outside educational institutions, businesses and community representatives, and governmental agencies for the purpose of exchanging policy and procedural information. A high degree of independent judgment and creativity are required to analyze data and develop resolutions to a variety of minor and major problems that occur. The consequences of errors in judgment can be costly in employee time, public relations and/or institutional funding; however, administrative controls limit the risk of serious consequences in loss of revenue, productivity, etc.

The Compliance Officer may supervise the work of staff as assigned.

Duties and Responsibilities

The Duties and Responsibilities are representative and not intended to cover all duties the incumbent performs. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this class.

Lead and review internal controls design and documentation using one or more internal control frameworks (e.g., Green Book, COSO) and process maturity and improvement models
Perform and oversee detailed internal controls testing and compliance assessments to evaluate the effectiveness of internal controls and risk management processes
Plan and conduct financial, operational, and compliance reviews to identify internal control deficiencies, assess their impact, and provide recommendations for remediation
Assist in the development of District policy and procedures
Train administrators and staff on policy and procedures
Review implementation of policies and procedures
Coordinate activities with the District's external independent auditors and other external reviewing agencies
Conduct special investigations as requested or deemed necessary
Make recommendations for improved controls, operating procedures, accounting records, and systems designs
Examine and report on the effectiveness of management in safeguarding assets and compliance with established policies and procedures
Prepare written reports of findings and recommend improvements
Exchange information with College and District staff at all levels regarding policies and procedures
Provide technical information as a resource to various offices within the District, including, but not limited to, the development of training modules and templates
Attend meetings, workshops, and other gatherings to obtain the most current information
Drive a motor vehicle to visit off-site locations for meetings, conferences, workshops and other activities; represents staff at meetings, as assigned
Remain current with industry regulations, standards, and best practices to ensure compliance and provide informed guidance
Monitor and evaluate performance of internal and external computerized financial record systems and develop recommendations, in conjunction with information technology staff, to implement system improvements and upgrades and to maintain effective integration of systems
Monitor and interpret Federal and State regulations and guidelines and assure compliance with requirements; recommend, update, and revise policy and procedures as necessary
Use a variety of spreadsheet and other software to analyze complex financial, statistical, and other data
Set up and maintain databases and other online resources for data
Provide input into the development and modification of database programs, screens, data formats and record keeping
Provide special and regular reports on data collected
Compile data for internal and external audits
Assist internal and external auditors in preparation of final reports as needed
Compose and prepare correspondence, recommendations and reports, using a variety of computer software
Perform other related duties as assigned

Employment Standards (acquired through education, training, and/or experience)

Knowledge of:

Generally accepted accounting and auditing principles; and practices and procedures
California Education Code, California Government Code, California Public Contract Code, and other applicable regulations
Research procedures

Skills and Abilities:

Development and use of a variety of spreadsheet and other software instruments to conduct analyses; develop, format and prepare data for a variety of reports
Planning, organizing, and coordinating the work of support staff, technical resources, and other staff from various constituencies and levels within the organization
Training, directing, supervising, and evaluating the work of others
Written and verbal communication, including public speaking and persuasive communication
Planning, organizing, and prioritizing a variety of workloads and deadlines
Complex data research, analysis, and reporting
The use of spreadsheets and a variety of computer software to compose and prepare data analysis, reports, summaries, correspondence and other materials
Communicate effectively with people from diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds

Job Requirements:

Bachelor's degree from an accredited institution in public policy, public administration, accounting, business administration, finance, or a closely related field, OR an equivalent combination of education and experience
Successful work experience of increasing responsibility that has included auditing, data analysis and reporting, and project planning and design
Experience and demonstrated competence in the use and implementation of the Green Book, COSO, or other internal control framework
Experience working with enterprise resource planning systems, such as Banner
Experience in the coordination of workloads with people at various levels within an organization
Use of specialized data analytic technologies and software, including the development and use of scripts
Demonstrated cultural competence, sensitivity to, and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty, and staff

Additional Information:
Safety: to promote a safe working and learning environment employees must report any unsafe working conditions or practices, as well as any near-miss incident to their supervisor.

Position is designated as a Mandated Reporter under the Child Abuse and Neglect Reporting Act
Position is a Responsible Employee under the Equity in Education Act and Title IX

Work Demands

The environmental, physical, and mental demands described here are representative of those that an employee must meet to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

Environmental: typical on-site office environment; in-person work expected with potential to participate in the District's telework program, as available.

Frequent hearing and speaking to exchange information in person and online
Comprehend speech at normal levels
Upper limb dexterity to operate computers and peripheral equipment
Vision sufficient for daily and frequent use of computers, databases, and written materials
Sitting for extended periods of time
Frequent bending at the waist
Frequent travel on and off-sites of the District and San Mateo County
Physical presence at on-site locations
Lifting and carrying objects up to 20 pounds
Communicate and interact with others; compose oral and written communications and reports
Observe and interpret people and situations
Learn and apply new information or skills
Perform highly detailed work on multiple concurrent tasks
Use math/mathematical reasoning
Perform highly detailed work under changing priorities and deadlines on multiple concurrent tasks
Work with frequent interruptions
Self-regulate emotion and behavior

Benefits: Benefits include paid holidays, vacation and sick leave. The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents. Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program. Classified employees participate in the Public Employees' Retirement System, a defined-benefit retirement plan through the State of California. Optional tax-deferred 403(b) and 457 retirement plans are also available.

EEO Statement: San Mateo County Community College District is an Equal Opportunity, Title IX, and Section 504 employer. We prohibit discrimination and harassment based on race, color, ancestry, national origin, religion, age, sex, gender identity, sexual orientation, genetic information, marital status, veteran status, medical condition, physical or mental disability, or any other protected status under federal, state, or local law. We seek to employ individuals who reflect our community's diversity of cultures, languages, and abilities.

Our EEO Plan, grounded in Title 5 regulations, is developed and monitored by an EEO Advisory Committee, reviewed at least every three years, and supported by regular training for all members of selection and screening committees. We collect and analyze recruitment and retention data to measure progress and identify barriers.

Annual Security Report

San Mateo County Community College District's (SMCCCD) 2024 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years (2021-2023) concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. The 2024 Annual Security Report also outlines various campus safety and security policies concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The Annual Security Report also includes important tips to help every community member remain safe and avoid becoming a victim of crime. The 2024 Annual Security Report is now available on the Public Safety website. You can also obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (650) 738-7000. The report includes information about criminal activity on our campuses, emergency procedures, and resources.

Closes:

To apply, visit http://smccd.interviewexchange.com/jobofferdetails.jsp?JOBID=192315