Job Details

Executive Assistant I

Position Number: 6494582
Location: Moscow, ID
Position Type: Executive Assistants

Executive Assistant I

Posting Number: SP004985P
Division/College: College of Agricultural & Life Sciences
Department: College of Agricultural & Life Sciences
Location: Moscow

Posting Context Statement:

CALS Administrative Services supports the college in personnel and financial operations. This position works closely with units/departments to provide administrative oversight, communication and interaction to support staff in personnel processes. The position also works closely with central UI offices to research processes/procedures and provide interpretation and recommendations to assist administrators, departments and supervisors.

Position Overview:

This position performs complex support duties for an administrator with a high degree of professionalism and adherence to strict confidentiality standards. Responsibilities include performing specialized administrative support including scheduling and coordinating meetings and appointments; making travel arrangements; researching, writing, and compiling data for reports and studies; preparing confidential reports and correspondence; and supporting planning and implementation of programs, special projects, and activities for which the administrator is responsible. The position may serve as front-line point of contact for the office.

Duties may include:

Administrative and operational support:

Maintain calendars, databases, confidential records and systems
Provide administrative and logistical support
Coordinate office operations and administrative functions; may monitor staff work activities
May provide support for financial and/or personnel processes

Project and initiative support:

Distribute agendas, take notes, compile and distribute material, document task assignments
Develop and maintain liaison relationships with various offices, customers and stakeholders including internal boards, committees and/or councils which the administrator participates in, leads and/or sponsors
Support the strategic planning process

Information gathering and reporting:

Review and screen incoming/outgoing correspondence and phone calls, referring as needed
Research and compile information for communications such as talking points, speech scripts, responses to correspondence and presentations
Coordinate collection of data and materials for reports, records, and other administrative documents

Other duties as assigned

Required Experience:

Three years providing administrative or business operations support
Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials
Using computer software and applications for word processing, developing spreadsheets, email and internet research

Required Education:

High School Diploma or equivalent

Required Other:

None

Additional Preferred:

Bachelors degree in related area
Ability to:
- Work and communicate effectively in person and in writing with professionals, including faculty and other professionals in the private and public sectors
- Work effectively and efficiently with little or no supervision
- Make decisions independently and/or seek advice from appropriate personnel
Experience:
- With University of Idaho systems and applications
- Working in an academic setting
- Researching, interpreting and applying laws, rules, regulations, policies and procedures
- Developing, recommending and evaluating program procedures and recommending changes
- Developing technical written materials such as policies, technical manuals or rules/regulations
- Providing technical program support and serving as a liaison between internal and external stakeholders
- With hiring practices, concepts and legal requirements
- Analyzing and computing salary information
- Familiarity with the land-grant institution and Extension system

Physical Requirements & Working Conditions:

None

Degree Requirement:
N/A: No degree requirement
FLSA Status: Non-Exempt
Employee Category: Classified
Pay Range: $26.87 per hour or higher depending on experience
Type of Appointment: _of_Appointment
FTE:

1.0

Full Time/Part Time: Full Time
Funding:
A visa sponsorship is available for the position listed in this vacancy: No
Posting Date: 08/20/2025
Closing Date: 09/03/2025
Open Until Filled: No
Special Instructions to Applicants:

IMPORTANT: To be considered, your "Letter of Qualification" must address EACH of the minimum qualifications, including pertinent education and/or experience. In addition, to improve your ranking during the evaluation process, address as many of the Preferred Qualifications as possible. Information on a resume WILL NOT be accepted as a substitute for submitting a Letter of Qualification.

If you would like to receive a full position description that includes the position responsibilities, please email Dayna Willis at dwillis@uidaho.edu and request that one be sent to you.

Applicant Resources: https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement:

Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, visit https://uidaho.peopleadmin.com/postings/49272

The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.