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Senior Accounting Technician (Temporary)
San Mateo County Community College District
Posting Number: 20141654S
Department: Administrative Services CA (DEPT)
Location: Caada College
Position Number: 3C0208
Percentage of Full Time: 100%
FLSA: Non-Exempt (accrues overtime)
Months per Year: other
If other, please specify:
Min Salary: $31.17 (hourly)
Max Salary: $39.81 (hourly)
Position Type: Classified, Temporary
Who We Are:
The San Mateo County Community College District is committed to achieving educational equity for all students. As outlined in the Districts Strategic Plan, "success, equity, and social justice for our students are longstanding goals." The Districts "Students First" Strategic Plan is focused on "Student Success, Equity and Social Justice." We provide students with a rich and dynamic learning experience that embraces differences - emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens and socially responsible leaders. When you join our team at San Mateo County Community College District, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, classified staff, administration, students and community partners.
The College and the District:
Caada College is part of the San Mateo County Community College District and is designated as both a Hispanic Serving Institution (HSI) and an Asian American and Native American Pacific Islander Serving Institution (AANAPISI), enrolling approximately 10,000 students each academic year. Caada College has a diverse student population that reflects the communities that it serves. For more than 50 years, Caada College has provided enriching educational opportunities for the residents of San Mateo County. With the support and guidance from award-winning faculty and staff, residents can pursue certificates and degrees for career training or for transfer to four-year colleges and universities. Located in the heart of Silicon Valley, Caada College offers hundreds of day, evening, and weekend courses in more than 40 quality instructional programs with a variety of innovative student support services. Detailed information about the student population, including data related to student success, can be found on Caada Colleges Office of Planning, Research and Institutional Effectiveness (PRIE) website.
Who We Want:
We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students and community partners who are also committed to closing equity gaps. The San Mateo County Community College District seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational goals.
The Senior Accounting Technician performs accounting work primarily involved in the maintenance of accounts and records, preparation of financial reports, and monitoring and analysis of accounting procedures for centralized or college finance operations. Under general supervision, the Senior Accounting Technician provides accounting and other financial documentation and information to staff at various levels regarding budget issues, accounting records and transactions, grants and other categorical funding, account balancing, general ledger, accounts payable and receivable, and other areas of financial services. Public contact is moderate, primarily involving College and District staff; however, public contact may occasionally extend to other educational institutions, vendors, government agencies, and organizations, for the purpose of exchanging information about account status, timelines, and procedures. A moderate to high degree of independent judgment and creativity is required to accurately apply prescribed guidelines and information to the resolution of a variety of minor and occasional major problems that arise. Consequences of errors in judgment could be costly in employee time; however, supervisory controls and well-prescribed procedures limit the risk of serious errors. A Senior Accounting Technician can lead the work of other staff and student assistants as assigned.
Duties and Responsibilities:
The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.
- Exchanges information with department and College staff, outside and governmental agencies, and students regarding budget issues, accounting reports, grants and other categorical funding, research information, reporting deadlines, accounts payable and receivable, general ledger, payroll, year-end closing, accounts balancing
- Enters, modifies, and retrieves data using a computer
- Plans changes to computer data records in conjunction with professional accounting and management staff
- Audits computer records for accuracy
- Provides input to auditors regarding current status of account records, documentation and other related issues as entered online and in manual records
- Leads and coordinates the work of accounting clerical and other staff on special and regular projects as assigned
- Sets up and maintains detailed accounting records
- Reviews various accounts to audit their current or overdue status
- Ensures compliance with policy and procedures by comparing work in progress to required formats, deadlines, and linkages
- Monitors the due dates for payments
- Audits accounting records of college staff; sets liabilities and receivables
- Uses a database and a variety of computer software to compile data for, format, and prepare required financial and related reports, and to compose and prepare routine correspondence, memoranda
- Researches data for, prepares, and submits claims to State, Federal, and local agencies
- Prepares, analyzes, and reviews estimates of revenues, expenditures, fund conditions, budgetary accounts and transfers
- Enters monthly journal entries for revenue and expense control
- Posts to general ledger from all sources
- Reconciles bank and cash positions to fund balances maintained by outside agencies
- Analyzes and verifies financial reports, statements, accounts, and records of expenditures and revenues
- Reconciles, records, and makes deposits to financial institutions and County Treasury; maintains and reconciles cash balances with financial institutions, District, and County Treasury
- Performs other related duties as assigned
- Associate degree in accounting or a closely related field OR an equivalent combination of education and experience
- Successful accounting clerical work experience of increasing responsibility that has included financial analysis and reporting such as full-charge bookkeeping
- Skill in the use of spreadsheets, charts, and a variety of computer software to format, compose, and present accounting data, reports, correspondence, and other documents
- Experience with training and leading the work of others
- Skill in the preparation and maintenance of financial and accounting records
- Experience with research and compiling data for, formatting, and preparing statistical, financial, accounting, and other reports and records
- Demonstrated skill in multi-tasking, prioritizing workloads, and working independently
- Demonstrated skill in working as part of a customer service team
- Demonstrated cultural competence, sensitivity to, and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty, and staff
This classification requires attention to and organization of detail; complex data comparison and analysis; drawing conclusions from the assimilation of a variety of data; oral and written communication; manual dexterity; work under deadline pressure; sitting for long periods; good memory, tact, patience; adaptability and flexibility in order to perform the essential functions.
Equivalence to Minimum Qualifications:
Knowledge, Skills and Abilities:
- Knowledge of accounting practices, procedures and terminology
- Knowledge of the techniques that are commonly used in financial and statistical record-keeping
- Knowledge of fund accounting, budgetary and financial analysis, and research procedures
- Skill in respectful, tactful and sensitive interaction with people who are diverse in their academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds
- Skill in the use of a database and a variety of computer software, including the Microsoft Office Suite and Adobe Acrobat, to enter, modify, research, retrieve, and format data and to prepare routine correspondence and other written materials
- Skill in training and leading the work of others
- Skill in working accurately under deadline pressure
- Skill in oral and written communication
- Skill in the preparation of financial statements and comprehensive accounting reports
- Ability to work independently with minimal direction
- Ability to work effectively as part of a customer service team
Due to the temporary nature of this position, benefits are not included.
Open Date: 09/28/2023
First Review Date: 10/12/2023
Open Until Filled: Yes
Special Instructions Summary:
Required Application Materials
All applicants are required to submit:
1. A completed online District application form (go to https://jobs.smccd.edu to complete the application and to apply for this position).
2. A resume that details all relevant education, training, and other work experience.
3. A cover letter of no more than 3 pages that addresses the applicants cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty and staff as well as the applicants qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement.
Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills, and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.
For questions related to this posting, please contact:
SMCCCD Office of Human Resources
3401 CSM Drive
San Mateo, CA 94402
Tel.: (650) 574-6555
Fax: (650) 574-6574
Web Page: https://smccd.edu/humanresources/
Conditions of Employment:
Prior to employment, the selected candidate will be required to complete the following:
1. Submit official transcripts (applies to all faculty or educational administrative positions)
2. Submit verifications of prior employment
3. Satisfactory references
4. Successfully being cleared for employment through the background checking process
In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.
5. Present original documents for proof of eligibility to work in the United States
6. Approval of your employment by the SMCCCD Board of Trustees
7. Provide a certificate of Tuberculosis exam for initial employment.
8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.
The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.
Applicants who have disabilities may request that special accommodations be made in order to complete the selection process. Accommodation requests and a copy of the Americans with Disabilities Act applicant procedures can be made by completing our: Applicant Reasonable Accommodation Request Form
Annual Security Report:
San Mateo County Community College Districts (SMCCCD) 2022 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. Our 2022 Annual Security Report also outlines various campus safety and security policies, such as those concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The 2022 Annual Security Report also includes important tips to help every member of the community remain safe and avoid becoming a victim of crime. The 2022 Annual Security Report is now available. You can also obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (650) 738-7000. The report includes information about criminal activity on our campuses, emergency procedures and resources.
To apply, visit: https://jobs.smccd.edu/
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