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San Mateo County Community College District

Payroll Analyst
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Position Number: 3626838
Location: San Mateo, CA
Position Type: Business - Accounting

Payroll Analyst

San Mateo County Community College District

Posting Number: 20141448S
Department: Payroll DIST (DEPT)
Location: District Office
Position Number: 1C0549
Percentage of Full Time: 100%
FLSA: Non-Exempt (accrues overtime)
Months per Year: 12
If other, please specify:
Salary Range:
Note:
Min Salary: $93,588 (annual)
Max Salary: $119,520 (annual)
Position Type: Classified Positions

Who We Are:
The San Mateo County Community College District is committed to achieving educational equity for all students. As outlined in the Districts Strategic Plan, "success, equity, and social justice for our students are longstanding goals." The Districts "Students First" Strategic Plan is focused on "Student Success, Equity and Social Justice." We provide students with a rich and dynamic learning experience that embraces differences - emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens and socially responsible leaders. When you join our team at San Mateo County Community College District, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, classified staff, administration, students and community partners.

The College and the District:
The San Mateo County Community College District is home to Caada College, College of San Mateo, and Skyline College. All three of our colleges are designated as Hispanic Serving Institutions enrolling approximately 20,000 students each academic year. San Mateo County Community College District has a diverse student population that is a reflection of the communities that it serves. Detailed information about the student population, including data related to student success, can be found on the San Mateo County Community College Districts Educational Services & Planning website.

Who We Want:
We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students and community partners who are also committed to closing equity gaps. The San Mateo County Community College District seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational goals.

The Position:
Under the direction of the Payroll Manager, the Payroll Analyst is responsible for directing and supervising staff in processing the classified and faculty payrolls using the computerized Banner payroll system. Public contact is extensive, primarily involving college and department staff for the purpose of exchanging technical information concerning the status of various accounts and projects. A high degree of independent judgment and creativity are required to apply a variety of prescribed guidelines and accounting principles to resolve problems that arise.

Duties and Responsibilities:
The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.

Exchanges information with department and college staff, outside and governmental agencies, and students regarding budget issues, accounting reports, grants, and other categorical funding, researches information, reporting deadlines, accounts payable and receivable, general ledger, payroll, year-end closing, and accounts balancing
Assists in position control budget adjustments after the final budget is loaded; assists staff who oversee budgets with researching, analyzing, and adjusting budgetary accounts
Supervises the clerical functions of the classified and faculty payroll processes and oversees functions of staff for timely processing of monthly and manual full and part-time payrolls
Prepares, files, and pays federal and state payroll tax returns and wage reports, W2 forms, and all payroll tax amendments
Assists in processing the payrolls and submits related files to other agencies; files unemployment insurance audit reports with EDD; develops new and improved procedures to streamline payroll processes
Sets up and documents procedures and compiles documentation of regulations and codes; maintains shared folders and payroll downloads site
Communicates professionally with other departments, including the private and government sector regarding various rules, regulations, and codes pertaining to particular payroll /personnel department functions
Uses a database and a variety of computer software to enter, modify, research, retrieve and format data for financial, statistical and other documentation and reports; plans changes to computer data records in connection with other accounting and management staff; audits computer records for accuracy; provides input to auditors
Journals and reconciles payroll cash accounts in District and county
Prepares, analyzes, and reviews estimates of revenues, expenditures, fund conditions, budgetary accounts, and transfers
Enters monthly journal entries for revenue and expense control; posts to general ledger from all sources
Processes labor distribution change requests; prepares year-end journals; prepares audit documents and answers audit questions
Works with STRS/PERS agencies in resolving membership issues, problems, corrections, and collections
Collaborates with ITS in the development of payroll reports; analyzes, evaluates, plans, implements, and tests system to accommodate new retirement and tax reporting regulations, as well as new programs and updates
Performs various other duties as requested by the Payroll Manager and other managers

Minimum Qualifications:

A combination of education and experience equivalent to an Associates degree in accounting or a closely related field
Five (5) years of verifiable work experience preparing employees payrolls and maintaining payroll records and systems, including at least one (1) year of supervisory experience directing activities of payroll staff and/or personnel
Experience creating and using complex spreadsheets, databases, and other computer software for research, report formatting, and preparation
Demonstrated skills in effective oral and written communication
Demonstrated skill in working effectively as part of a customer service team
Demonstrated cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff

Physical Requirements:
This classification requires dexterity of hands and fingers to type, mouse, and use a phone; sitting for extended periods of time; ability to occasionally lift, carry, push, pull, or otherwise move office and/or supplies weighing 35 pounds or less; work at a computer, including repetitive use of computer keyboard and mouse; sitting and viewing a computer monitor for prolonged lengths of time and the ability to communicate and provide information to others in order to perform essential functions.

Equivalence to Minimum Qualifications:

Knowledge, Skills and Abilities:

Knowledge of generally accepted accounting and auditing principles, practices, and procedures
Knowledge of State Education Code, State Budget and Accounting policies, and other applicable regulations
Knowledge of grant and categorical funding resources available to institutions of higher education
Knowledge of financial analysis and research procedures; skill in designing, developing, evaluating, and monitoring financial systems
Skill in the development and use of a variety of spreadsheets and other software instruments to conduct financial analysis and prepare reports
Skill in planning, organizing, and coordinating the work of accounting and support staff, technical resources, and other staff from various constituencies and levels within the organization
Skill in training, directing, and evaluating the work of others
Skill in oral and written communication, including public and persuasive speaking
Ability to communicate effectively with people from diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds
Ability to strategically plan, organize, prioritize, and implement multiple-tasked projects with similar timelines and anticipated outcomes
Ability to work effectively as part of a customer service team
Knowledge of payroll regulations, payroll processing procedures, benefits, payroll taxes, garnishments, and retirements (especially PERS, STRS, and Cash Balance)

Preferred Qualifications:

Benefits:
Benefits include paid holidays, vacation and sick leave. The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents. Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program. Classified employees participate in the Public Employees Retirement System, a defined-benefit retirement plan through the State of California. Optional tax-deferred 403(b) and 457 retirement plans are also available.

Open Date: 11/08/2022
First Review Date: 11/29/2022
Close Date:
Open Until Filled: Yes

Special Instructions Summary:
Required Application Materials All applicants are required to submit:

1. A completed online District application form (go to https://jobs.smccd.edu to complete the application and to apply for this position).

2. A resume that details all relevant education, training, and other work experience.

3. A cover letter of no more than 3 pages that addresses the applicants cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff as well as the applicants qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement.

Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.

For questions related to this posting, please contact:
SMCCCD Office of Human Resources
3401 CSM Drive
San Mateo, CA 94402
Tel.: (650) 574-6555
Fax: (650) 574-6574
Web Page: www.smccd.edu/hr

Conditions of Employment:
Prior to employment, the selected candidate will be required to complete the following:

1. Submit official transcripts (applies to all faculty or educational administrative positions)

2. Submit verifications of prior employment

3. Satisfactory references

4. Successfully being cleared for employment through the background checking process
In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.

5. Present original documents for proof of eligibility to work in the United States

6. Approval of your employment by the SMCCCD Board of Trustees

7. Provide a certificate of Tuberculosis exam for initial employment.

8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.

EEO Statement:
The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.

Accommodations:
Applicants who have disabilities may request that special accommodations be made in order to complete the selection process. Accommodation requests and a copy of the Americans with Disabilities Act applicant procedures can be made by completing our: Applicant Reasonable Accommodation Request Form

Annual Security Report:
San Mateo County Community College Districts (SMCCCD) 2021 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. Our 2021 Annual Security Report also outlines various campus safety and security policies, such as those concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The 2021 Annual Security Report also includes important tips to help every member of the community remain safe and avoid becoming a victim of crime. The 2021 Annual Security Report is now available. You can also obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (650) 738-7000. The report includes information about criminal activity on our campuses, emergency procedures and resources.

To apply, visit: https://jobs.smccd.edu/