Job Details

Executive Assistant III

Position Number: 9853597
Location: Moscow, United States
Position Type: Executive Assistants

Executive Assistant III

Posting Number: SP005466P
Division/College: Information Technology Services
Department: OIT VP Office
Location: Moscow

Posting Context Statement:

Position Overview:

Under general direction of the administrator, this position independently performs support duties related to the unit with a high degree of professionalism and adherence to strict confidentiality standards. The position oversees business operations and performs specialized and multifaceted administrative and project management functions, coordinates communications, and serves as a liaison and advisor to senior leadership in the college or unit. The position serves as first point of contact for requests, policy/procedural questions and/or problem resolution, exercises delegated decision making authority for matters related to unit operations, and represents the administrator's views, preferences and decisions to internal and external constituents.

Duties may include:

Administrative and operational support:

Lead and manage office operations and administrative personnel; coordinate with Financial Officer on financial matters; participate in budget development; approving expenditures on behalf of the administrator
Coordinate complex travel, meeting and event arrangements
Maintain calendars, databases, confidential files, systems and records of administrator activities and decisions
Provide administrative and logistical support for meetings, internal/external/national boards, committees and/or councils which the administrator participates in, leads and/or sponsors

Project and initiative support:

Advise on agendas and meeting strategy, goals and outcomes
Support project management efforts by documenting scope and timelines, tracking progress towards key deliverables and facilitating the flow of information to participants and key stakeholders
Advise on and help coordinate the strategic planning process
Independently plan and complete assigned projects, events and programs with a defined scope and actively participate on project teams with other senior leaders in the unit
Represent the unit on university-wide committees as appropriate

Information gathering, reporting and communications:

Manage internal and external communications including responding on behalf of the administrator to personal and confidential correspondence and phone calls; coordinate and collaborate with University Communications and Marketing as needed
Develop draft communications such as talking points, speech scripts and responses to correspondence
Collect, compile, analyze and summarize data used for reports, records and other administrative documents; independently collect, summarize and submit data on behalf of the unit administrator

Other duties as assigned

Required Experience:

Six years of administrative or business operations support experience, including four years supporting a manager, director, department lead or similar level of administrator

Required Education:

High School Diploma or equivalent

Required Other:

None

Additional Preferred:

Preferred Education:

Associate's or bachelor's degree

Preferred Experience:

Working in higher education
Supporting project teams
Providing support to committees and/or boards
Working in an environment that requires adherence to strict confidentiality standards
Using computer information systems that manage an organization's finances, business processes and records with a preference for experience using Banner, Chrome River and MyUI

Physical Requirements & Working Conditions:

None

Degree Requirement:
N/A: No degree requirement
FLSA Status: Non-Exempt
Employee Category: Classified
Pay Range: Salary starts at $75,360 annually. A higher starting salary may be considered based on education, relevant experience, skills, internal equity, and available budget resources.
Type of Appointment: Fiscal Year
FTE:

Full Time/Part Time: Full Time
Funding:
A visa sponsorship is available for the position listed in this vacancy: No
Posting Date: 09/24/2026
Closing Date: 10/08/2026
Open Until Filled: No
Special Instructions to Applicants:

Open to UI employees only. Position will close on 10/8/2026.

Applicant Resources: https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement:

Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, visit https://uidaho.peopleadmin.com/postings/52881

The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.