Job Details

Administrative Specialist III

Position Number: 9845021
Location: Moscow, United States
Position Type: Secretary and Administrative Assistants

Administrative Specialist III

Posting Number: SP005458P
Division/College: College of Engineering
Department: College of Engineering Admin
Location: Moscow

Posting Context Statement:

The position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students and employees by navigating and advising others on a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.

Position Overview:

Duties may include:

Coordinate office functions and maintain office processes, procedures, and records
Provide administrative support and coordinate activities of a department or unit by prioritizing, directing and responding to business matters involving university administrative functions
Respond to routine and moderately complex questions/issues concerning unit/university policies, processes and procedures from internal and external contacts
Support regular and non-routine meetings and events; coordinate complex travel arrangements
Compose and distribute meeting notes and routine correspondence or reports, such as presentations, statistical or monthly activity reports
Maintain individual and office calendars
Utilize university systems to create, review and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administrator
May supervise or direct the work of others
Other duties as assigned

Required Experience:

Three years performing administrative or office support functions
Composing, proofing, and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials
Using computer software and applications for word processing, spreadsheets, email, and internet research

Required Education:

High School Diploma or equivalent

Required Other:

None

Additional Preferred:

Preferred Education:

Associate's or Bachelor's degree

Experience in/with:

Working in higher education or demonstrating an understanding of higher education policies and procedures
Providing customer service
Maintaining strict confidentiality
Prioritizing competing projects, requests, and deadlines to ensure timely completion of activities while adhering to deadlines.
Using MS Office and other complex software (such as financial and personnel records management systems) while completing administrative tasks
Interpreting, applying, and explaining complex information such as regulations, policies, or services
Independently solving problems and performing liaison activities in a work setting and coordinating activities requiring complex processes
Taking initiative and setting or following priorities
Editing and writing business correspondence using proper grammar and punctuation as demonstrated in application materials

Physical Requirements & Working Conditions:

None

Degree Requirement:
Listed degree qualification is required at time of hire
FLSA Status: Non-Exempt
Employee Category: Classified
Pay Range: $24.03 per hour or higher commensurate with experience
Type of Appointment: Fiscal Year
FTE:

Full Time/Part Time: Full Time
Funding:
A visa sponsorship is available for the position listed in this vacancy: No
Posting Date: 09/22/2026
Closing Date:
Open Until Filled: Yes
Special Instructions to Applicants:

Applications received by October 6, 2026 will receive first consideration.

Applicant Resources: https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement:

Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, visit https://uidaho.peopleadmin.com/postings/52828

The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.