Job Details

Administrative Specialist II

Position Number: 9844738
Location: Moscow, United States
Position Type: Secretary and Administrative Assistants

Administrative Specialist II

Posting Number: SP005457P
Division/College: College of Engineering
Department: College of Engineering Admin
Location: Moscow

Posting Context Statement:

The College of Engineering seeks a highly organized and customer-focused professional to serve as a key administrative coordinator in the Micron Student Center. This position supports the college's academic, student services, and operational functions by coordinating academic processes, managing advising and scholarship activities, and serving as a primary point of contact for students, faculty, staff, and visitors. The successful candidate will work collaboratively across departments, maintain multiple systems and records, support the Associate Dean and college initiatives, and help ensure a welcoming, professional, and student-centered environment while contributing to the efficient operation of the college.

Position Overview:

The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as an administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.

Duties may include:

Compose, proofread, edit and distribute a variety of business documents and routine reports
Maintain schedules and event calendars
Coordinate logistics for regular travel and meetings
Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data
Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management
Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals
Manage inventory
Other duties as assigned

Required Experience:

One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service
Using computer software and applications for word processing, spreadsheets, email and internet research
Balancing a workload of assigned tasks to meet multiple deadlines

Required Education:

High School Diploma or equivalent

Required Other:

None

Additional Preferred:

Bachelor's Degree in business, finance or a related field
Experience in providing excellent customer service
Using MS Office and other complex software (such as financial and personnel records management systems) while completing administrative tasks
Interpreting, applying, and explaining complex information such as regulations, policies or services
Independently solving problems and performing liaison activities in a work setting and coordinating activities requiring complex processes
Proclivity for identifying and implementing process efficiency improvements
Ability to work effectively and cooperatively with multiple units and departments
Providing proactive, strategic and detail-oriented approaches with a strong commitment to quality
Independently solving problems and performing liaison activities in a work setting and coordinating activities requiring complex arrangements
Editing and writing business correspondence using proper grammar and punctuation as demonstrated in application materials
Experience collecting and compiling data

Physical Requirements & Working Conditions:

None

Degree Requirement:
Listed degree qualification is required at time of hire
FLSA Status: Non-Exempt
Employee Category: Classified
Pay Range: $18.79 per hour or higher commensurate with experience
Type of Appointment: Fiscal Year
FTE:

1.0

Full Time/Part Time: Full Time
Funding:
A visa sponsorship is available for the position listed in this vacancy: No
Posting Date: 09/22/2026
Closing Date:
Open Until Filled: Yes
Special Instructions to Applicants:

Applications received by October 6, 2026 will receive first consideration.

Applicant Resources: https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement:

Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, visit https://uidaho.peopleadmin.com/postings/52825

The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.