Job Details

Administrative Specialist II, Auxiliary Services

Position Number: 7248274
Location: Moscow, ID
Position Type: Other Administrative Positions

Administrative Specialist II, Auxiliary Services

Posting Number: SP005322P
Division/College: Auxiliary Services
Department: Campus Services
Location: Moscow

Posting Context Statement:

The Admin Specialist II works in Auxiliary Services and is critical in supporting the work of multiple unit leaders in Auxiliary Services, including the AVP of Auxiliary Services, AVP of Campus Services and Director of Marketing. Auxiliary Services focuses on providing quality products and services to university students, faculty, staff and the greater community. Operational units include campus housing, campus dining, multi-use facilities, conference and event services, VandalStore, Vandal Golf Course and business operation support units. Auxiliary Services is a 24/7 operation with periodic night and weekend work.

Position Overview:

The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.

Duties may include:

Compose, proofread, edit and distribute a variety of business documents and routine reports
Maintain schedules and event calendars
Coordinate logistics for regular travel and meetings
Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data
Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management
Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals
Manage inventory
Other duties as assigned

Required Experience:

One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service
Using computer software and applications for word processing, spreadsheets, email and internet research
Balancing a workload of assigned tasks to meet multiple deadlines

Required Education:

High School Diploma or equivalent

Required Other:

Possess a valid drivers license and be able to meet policy requirements for driving university-owned vehicles
Ability to travel as needed

Additional Preferred:

Experience working in an environment that requires maintaining confidentiality of information
Preparing business correspondence

Physical Requirements & Working Conditions:

Occasionally lift, carry or otherwise move up to 25lbs

Degree Requirement:
N/A: No degree requirement
FLSA Status: Non-Exempt
Employee Category: Classified
Pay Range: $21.00 per hour or higher depending on experience
Type of Appointment: Fiscal Year
FTE:

Full Time/Part Time: Full Time
Funding: This position is contingent upon the continuation of work and/or funding.
A visa sponsorship is available for the position listed in this vacancy: No
Posting Date: 06/17/2026
Closing Date:
Open Until Filled: Yes
Special Instructions to Applicants:

This in-person position is based in Moscow, Idaho and not offering Visa sponsorship.
To receive first consideration, please submit a letter of qualification, current resume, and references (last 3 supervisors) no later than July 1st.

In your letter of qualifications ( human-resources-letter-of-qualification-template.docx ) using details and examples, please address all of the required and preferred qualifications for this position and how your experience and skills align.

If you would like to see the full job description, please contact Christy Day at cday@uidaho.edu.

Applicant Resources: https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement:

Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, visit https://uidaho.peopleadmin.com/postings/51839

The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.