Job Details

Administrative Specialist II

Position Number: 7239359
Location: Moscow, ID
Position Type: Other Administrative Positions

Administrative Specialist II

Posting Number: SP005317P
Division/College: Col of Letters, Arts & Social Sci.
Department: Letters, Arts & Soc Sci Dean
Location: Moscow

Posting Context Statement:

Reporting to the College Business Officer, the Administrative Specialist II is part of the colleges central team, supporting multiple units within the College of Letters, Arts and Social Sciences (CLASS).

Position Overview:

The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as an administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.

Duties may include:

Compose, proofread, edit and distribute a variety of business documents and routine reports
Maintain schedules and event calendars
Coordinate logistics for regular travel and meetings
Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data
Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management
Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals
Manage inventory
Other duties as assigned

Required Experience:

One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service
Using computer software and applications for word processing, spreadsheets, email and internet research
Balancing a workload of assigned tasks to meet multiple deadlines

Required Education:

High School Diploma or Equivalent

Required Other:

None

Additional Preferred:

Bachelors degree in Business
Understanding of financial transactions
Strong or advanced analytical and problem solving skills
Strong organization skills, detail-oriented, able to self-start, prioritize, multitask, and follow through

Physical Requirements & Working Conditions:

None

Degree Requirement:
Listed degree qualification is required at time of application
FLSA Status: Non-Exempt
Employee Category: Classified
Pay Range: $22.50 per hour or higher depending on education and experience
Type of Appointment: Fiscal Year
FTE:

Full Time/Part Time: Full Time
Funding:
A visa sponsorship is available for the position listed in this vacancy: No
Posting Date: 06/15/2026
Closing Date:
Open Until Filled: Yes
Special Instructions to Applicants:

Position remains open until filled with a first consideration date of June 29, 2026. To apply, please submit the following:
1) Current resume;
2) A letter of qualification addressing how you meet all required qualifications and any additional preferred qualifications;
3) Names and phone numbers for three professional references.

Applicant Resources: https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement:

Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, visit https://uidaho.peopleadmin.com/postings/51810

The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.