Job Details

Executive Assistant III

Position Number: 7224761
Location: Boise, ID
Position Type: Executive Assistants

Executive Assistant III

Posting Number: SP005312P
Division/College: College of Law
Department: College of Law
Location: Boise

Posting Context Statement:

The College of Law is hiring for an Executive Assistant III in Boise. This position provides high level administrative support to the Dean of the College and plays a central role in maintaining college operations.

Position Overview:

Under general direction of the administrator, this position independently performs support duties related to the unit with a high degree of professionalism and adherence to strict confidentiality standards. The position oversees business operations and performs specialized and multifaceted administrative and project management functions, coordinates communications, and serves as a liaison and advisor to senior leadership in the college or unit. The position serves as first point of contact for requests, policy/procedural questions and/or problem resolution, exercises delegated decision making authority for matters related to unit operations, and represents the administrators views, preferences and decisions to internal and external constituents.

Duties may include:

Administrative and operational support:

Lead and manage office operations and administrative personnel; coordinate with Financial Officer on financial matters; participate in budget development; approving expenditures on behalf of the administrator
Coordinate complex travel, meeting and event arrangements
Maintain calendars, databases, confidential files, systems and records of administrator activities and decisions
Provide administrative and logistical support for meetings, internal/external/national boards, committees and/or councils which the administrator participates in, leads and/or sponsors

Project and initiative support:

Advise on agendas and meeting strategy, goals and outcomes
Support project management efforts by documenting scope and timelines, tracking progress towards key deliverables and facilitating the flow of information to participants and key stakeholders
Advise on and help coordinate the strategic planning process
Independently plan and complete assigned projects, events and programs with a defined scope and actively participate on project teams with other senior leaders in the unit
Represent the unit on university-wide committees as appropriate

Information gathering, reporting and communications:

Manage internal and external communications including responding on behalf of the administrator to personal and confidential correspondence and phone calls; coordinate and collaborate with University Communications and Marketing as needed
Develop draft communications such as talking points, speech scripts and responses to correspondence
Collect, compile, analyze and summarize data used for reports, records and other administrative documents; independently collect, summarize and submit data on behalf of the unit administrator

Other duties as assigned

Required Experience:

Six years of administrative or business operations support experience, including four years supporting a manager, director, department lead or similar level of administrator

Required Education:

High School Diploma or equivalent

Required Other:

None

Additional Preferred:

Associates or bachelors degree
Experience directly supporting and assisting an executive-level administrator
Demonstrated attention to detail
Ability to manage multiple priorities simultaneously
Organizing and prioritizing work to meet deadlines with highly accurate results
Demonstrated leadership, organizational and decision-making abilities
Developing, organizing and implementing administrative projects and procedures
Working in an environment that requires adherence to strict confidentiality standards
Using computer information systems that manage an organizations finances, business processes and records with a preference for experience using Banner, Chrome River and VandalWeb
Working in higher education

Physical Requirements & Working Conditions:

None

Degree Requirement:
N/A: No degree requirement
FLSA Status: Non-Exempt
Employee Category: Classified
Pay Range: $32.00 per hour or higher depending upon experience.
Type of Appointment: Fiscal Year
FTE:

Full Time/Part Time: Full Time
Funding:
A visa sponsorship is available for the position listed in this vacancy: No
Posting Date: 06/09/2026
Closing Date:
Open Until Filled: Yes
Special Instructions to Applicants:

Applications received by June 23, 2026, will receive first consideration.

IMPORTANT: To be considered, your "Letter of Qualification" must address EACH of the minimum qualifications, including pertinent education and/or experience. In addition, to improve your ranking during the evaluation process, address as many of the Preferred Qualifications as possible. Information on a resume will not be accepted as a substitute for submitting a Letter of Qualification.

Applicant Resources: https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement:

Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, visit https://uidaho.peopleadmin.com/postings/51772

The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.