Job Details

College Business Officer


Campus: Cañada College

FLSA Status: Exempt

Salary Schedule: 35

Category: Classified Supervisor

Bargaining Unit: Non-Represented

Months Per Year: 12

Hours Per Week: 37.5

Mandated Reporter: Yes

Campus Security Authority: No

The College Business Officer position has professional responsibilities involved in planning, organizing, coordinating, and managing the college's fiscal services functions, including budgeting, budget development, accounting, payroll, auditing, finance, and a variety of business services. Under the direction of the Vice President of Administrative Services, the position is responsible for monitoring the college budget and business operations with established standards and practices, as well as for implementing processes designed to account for the expenditure, control, compliance in the use of, and audit of college funds. The College Business Officer is responsible for completing a wide variety of required reports and supervising key college business services and support staff. In addition, the employee ensures the preparation, analysis, and review of financial reports; ensures appropriate internal controls; and develops and implements policies and procedures in accordance with state and federal laws and regulations governing the fiscal transactions of a community college district. Public contact is extensive and involves staff, students, vendors, contractors, outside educational institutions, businesses, community representatives, and governmental agencies for the purpose of exchanging policy and procedural information. A high degree of independent judgment and creativity is required to resolve minor and major problems that arise. Consequences of errors in judgment could be costly in employee time, public relations, and money; however, administrative and policy controls limit the risk of serious consequences. The College Business Officer can direct the work of paraprofessional, clerical, and other staff, and student assistants as assigned.

Duties and Responsibilities

The Duties and Responsibilities are representative and not intended to cover all duties the incumbent performs. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this class.

1. Plan, organize, coordinate, and direct the college's budget development process
2. Develop and implement procedures, timelines, and formats related to budget preparation and maintenance
3. Maintain appropriate controls on expenditures and income and advise executive management of budgetary issues and concerns
4. Prepares and distributes budget documents to college divisions and departments
5. Implements budget model changes
6. Reviews and prepares draft and final budget documents for the District
7. Reviews and analyzes budgets for over expenditures and lack of revenue
8. Direct the timely preparation of college payrolls for full-time and part-time classified and academic staff in accordance with established schedules, District policies, state laws, and pertinent collective bargaining agreements
9. Work with senior management to prepare financial projections using accepted forecasting techniques and procedures
10. Prepare comprehensive recommendations and reports relative to the college's financial position
11. Plans, organizes, schedules, assigns, and supervises the work of classified business office staff in accounting, budgeting, payroll, cashiers, execution of contracts, and facility rental
12. Exchanges information with staff, students, auditors, vendors, contractors, outside educational institutions, governmental and compliance agencies, community and business representatives, and other jurisdictions, concerning policies and procedures related to college and District finance, budget development, payroll, contracts, audits, reports, and other matters
13. Confers with senior management staff to strategically plan finance and budget projections, expenditures, long-range goals, compliance and reporting requirements, use of facilities, staffing needs, grant applications and procedures, and a variety of other college business services
14. Drives a motor vehicle to off-site locations to attend meetings, workshops, and other events and exchange current information about college business and related operations
15. Makes presentations to senior management and other groups concerning fiscal, business, and operational matters
16. Trains, supervises, and evaluates the work of staff in a variety of central college business areas
17. Makes recommendations for staffing, timelines, and workflow
18. Plans, implements, and evaluates training, orientation, and related activities for staff on topics such as budget planning and prioritization, budget development, expenditure/cost control, uses of a database, report formatting, grant applications, and other subjects
19. Meets with and coordinates departmental and other staff in planning tasks, timelines, procedures, and other facets of special and regular projects, and reports
20. Researches, compiles data for, analyzes, formats, and presents complex statistical, financial, budgetary, demographic, and other reports to senior management and other staff as assigned
21. Uses spreadsheets and a variety of other computer software to compose and prepare correspondence, memorandums, report narratives, research summaries, procedure manuals, surveys, grant application data, and other materials
22. Performs complex data analysis
23. Makes special and regular reports and presentations on college expenditures and revenues, enrollment and related costs, contracts, facilities usage, student and other organizational accounting, and other fiscal and business matters
24. Prepares materials and various financial schedules for and coordinates with independent auditors
25. Reviews, edits, and audits forms, applications, fiscal and other reports, evaluations, contracts, agreements, requests for services, and other materials for accuracy and timeliness
26. Sets up, maintains, and retrieves file data related to budget history, operational and fiscal trends, expenditure projections, audit recommendations, grants, funding agencies, and other information
27. Performs other related duties as assigned

Employment Standards (acquired through education, training, and/or experience)

Knowledge of:

1. Goals, objectives, and business linkages of the college to District fiscal and business policies and procedures
2. Basic accounting, finance, and budgeting principles and practices, including fund accounting
3. Techniques of budget planning, monitoring, compliance, assessment, and reporting

Skills and Abilities:

1. Complex data research, analysis, and reporting
2. Supervise, direct, evaluate, and coordinate the work of people at various levels within an organization
3. Use spreadsheets and a variety of computer software to compose and prepare data analysis, reports, summaries, correspondence, and other materials
4. Project planning, implementation, and evaluation
5. Written and oral communication, including public speaking
6. Communicate effectively with people at various levels within an organization
7. Communicate respectfully, sensitively, and effectively with people from diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds
8. Establish and maintain efficient and effective work teams
9. Multi-task and organize complex, multi-faceted workloads, with attention to detail and timelines
10. Possession of a valid California Driver's license (or the ability to obtain one) and the ability to drive a motor vehicle to off-site locations

Job Requirements:

• Bachelor's degree in accounting, business administration, finance, or a closely related field OR an equivalent combination of education and experience
• Successful work experience of increasing responsibility in budgeting, accounting, business administration, or a closely related field
• Demonstrated cultural competence, sensitivity to, and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty, and staff

Preferred

• Possession of a CPA license and/or Master's degree

Additional Information:
Safety: to promote a safe working and learning environment employees must report any unsafe working conditions or practices, as well as any near-miss incident to their supervisor.

• Position is designated as a Mandated Reporter under the Child Abuse and Neglect Reporting Act
• Position is a Responsible Employee under the Equity in Education Act and Title IX

Work Demands

The environmental, physical, and mental demands described here are representative of those that an employee must meet to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

Environmental: typical on-site office environment; in-person work expected with potential to participate in the District's telework program, as available.

• Frequent hearing and speaking to exchange information in person and online
• Comprehend speech at normal levels
• Upper limb dexterity to operate computers and peripheral equipment
• Vision sufficient for daily and frequent use of computers, databases, and written materials
• Sitting for extended periods of time
• Frequent bending at the waist
• Frequent travel on and off-sites of the District and San Mateo County
• Physical presence at on-site locations
• Lifting and carrying objects up to 20 pounds
• Communicate and interact with others; compose oral and written communications and reports
• Observe and interpret people and situations
• Learn and apply new information or skills
• Perform highly detailed work on multiple concurrent tasks
• Use math/mathematical reasoning
• Perform highly detailed work under changing priorities and deadlines on multiple concurrent tasks
• Work with frequent interruptions
• Self-regulate emotion and behavior

Benefits: Benefits include paid holidays, vacation and sick leave. The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents. Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program. Classified employees participate in the Public Employees' Retirement System, a defined-benefit retirement plan through the State of California. Optional tax-deferred 403(b) and 457 retirement plans are also available.

EEO Statement: San Mateo County Community College District is an Equal Opportunity, Title IX, and Section 504 employer. We prohibit discrimination and harassment based on race, color, ancestry, national origin, religion, age, sex, gender identity, sexual orientation, genetic information, marital status, veteran status, medical condition, physical or mental disability, or any other protected status under federal, state, or local law. We seek to employ individuals who reflect our community's diversity of cultures, languages, and abilities.

Our EEO Plan, grounded in Title 5 regulations, is developed and monitored by an EEO Advisory Committee, reviewed at least every three years, and supported by regular training for all members of selection and screening committees. We collect and analyze recruitment and retention data to measure progress and identify barriers.

Annual Security Report

San Mateo County Community College District's (SMCCCD) 2025 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years (2022-2024) concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. The 2025 Annual Security Report also outlines various campus safety and security policies concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The Annual Security Report also includes important tips to help every community member remain safe and avoid becoming a victim of crime. The 2025 Annual Security Report is now available on the Public Safety website. You can also obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (650) 738-7000. The report includes information about criminal activity on our campuses, emergency procedures, and resources.


Closes: 4/3/2026

To apply, visit http://smccd.interviewexchange.com/jobofferdetails.jsp?JOBID=198061