Job Details

Vice President of Administrative Services


Campus: Skyline College

FLSA Status: Exempt

Salary Schedule: 20

Bargaining Unit: Non-Represented

Months Per Year: 12

Hours Per Week: 37.5

Mandated Reporter: Yes

Campus Security Authority: No

General Description

As a member of the President's Cabinet, the Vice President provides visionary leadership in the design, development, and delivery of a comprehensive portfolio of administrative services. These areas include fiscal operations, budget development and control, procurement, facilities management, emergency preparedness, safety and security, and auxiliary services. This leader ensures that Skyline College's operational infrastructure effectively supports its academic mission and long-term strategic priorities, while also collaborating closely with colleagues across SMCCCD.

Duties and Responsibilities

The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.

1. Develop, direct, coordinate, and supervise the programs, personnel, operations, and activities of all College business services programs and ensure compliance with District policies, Education Code, Title 5, and State and Federal regulations
2. Coordinate the development and preparation of the College's annual operating budgets and provide expenditure and purchasing control
3. Serve as a member of and provide leadership to the College President's senior administrative team in the areas of fiscal and operational issues, strategic planning, college and facilities safety issues, disaster/crisis action planning, and other issues
4. Confer with college administrators and others regarding management issues involving administrative services of the college, including recommendations for new or revised policies and procedures; assure that all administrative services interface effectively and appropriately support the college's educational programs and services
5. Serve as contract administrator for major College commercial contracts
6. Prepare regular financial reports for the College President, College budget committees, and other appropriate groups
7. Serve as a member of the District's budget leadership team and provide expertise in strategic planning, operational planning, and program review to facilitate attainment of institutional goals in accordance with its educational master plan and the District's strategic plan in coordination with the leadership of other District entities as appropriate
8. Coordinate with District Facilities Maintenance and Operations regarding the maintenance of College buildings and grounds, and custodial services
9. Coordinate with District Public Safety regarding campus safety and security issues, as well as emergency preparedness (SEMS) and training
10. Direct and supervise the College's emergency and disaster preparedness plans and procedures
11. Develop and maintain communications with community agencies, including local police and fire departments having jurisdiction over the College campus, and other agencies providing emergency response services
12. Establish internal and external consensus and bring together divergent groups, building teams, and creating an environment that supports innovation and risk-taking
13. Provide oversight for the use and identification of needs for college facilities
14. Administer the College's facilities rental program
15. Organize, coordinate, and facilitate College-level construction planning for new facilities and facility modifications, and coordinate with District staff and contractors during the construction and/or modification of College facilities
16. Assure all facility project modifications proceed toward established goals, and these activities do not conflict with or unnecessarily interrupt college programs and services
17. Direct and supervise all cashiering services for the College and provide full bookkeeping services for the Associated Students
18. Lead or participate in District-wide or college committees, initiatives, teams, or ad-hoc groups
19. Serve as College liaison to District and Campus Department of Public Safety
20. Serve as College liaison to District and Campus Auxiliary Services, including bookstore and cafeteria operations
21. Analyze situations accurately and adopt effective courses of action, meet schedules, and adhere to multiple deadlines and timelines

Employment Standards (acquired through education, training, and/or experience)

Knowledge of:

1. Principles and practices of California school budgeting, accounting, auditing, and internal cost controls, particularly related to community colleges
2. Fund accounting and risk management
3. Participatory governance, team building, and collaborative decision-making processes

Skills and Abilities

1. Complex budget planning, management, and analysis
2. Use independent judgment in the interpretation and application of laws, regulations, policies, and procedures
3. Provide creative and innovative leadership in all areas of administrative services
4. Work collaboratively with campus and district-wide administrators, faculty, staff, and constituency groups
5. Highly developed analytical and organizational skills
6. Effective written and oral communication
7. Work effectively with members of an academic community in a non-adversarial manner
8. Work in a fast-paced, multi-task environment

Job Requirements:
Minimum Qualifications

• Master's degree or above in business administration or a closely related field, OR a licensed CPA, OR the equivalent
• At least one year of formal training, leadership, or equivalent experience related to the role
• Demonstrated cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty and staff

Preferred

• Proven executive experience in higher education administration
• Strong record of success in fiscal management, facilities oversight, and comprehensive administrative leadership
• Skilled communicator with the ability to build consensus, foster collaboration, and lead through influence

Additional Information:
Safety: to promote a safe working and learning environment employees must report any unsafe working conditions or practices, as well as any near-miss incident to their supervisor.

• Position is designated as a Mandated Reporter under the Child Abuse and Neglect Reporting Act
• Position is a Responsible Employee under the Equity in Education Act and Title IX

Work Demands

The environmental, physical, and mental demands described here are representative of those that an employee must meet to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

Environmental: typical on-site office environment; in-person work expected with potential to participate in the District's telework program, as available.

• Frequent hearing and speaking to exchange information in person and online
• Comprehend speech at normal levels
• Upper limb dexterity to operate computers and peripheral equipment
• Vision sufficient for daily and frequent use of computers, databases, and written materials
• Sitting for extended periods of time
• Frequent bending at the waist
• Frequent travel on and off-sites of the District and San Mateo County
• Physical presence at on-site locations
• Driving to, in, and around San Mateo County
• Lifting and carrying objects up to 20 pounds
• Communicate and interact with others; compose oral and written communications and reports
• Observe and interpret people and situations
• Learn and apply new information or skills
• Perform highly detailed work on multiple concurrent tasks
• Use math/mathematical reasoning
• Perform highly detailed work under changing priorities and deadlines on multiple concurrent tasks
• Work with frequent interruptions
• Self-regulate emotion and behavior

Benefits: Benefits include paid holidays, vacation, and sick leave. The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents. Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program. Classified employees participate in the Public Employees' Retirement System, a defined-benefit retirement plan through the State of California. Optional tax-deferred 403(b) and 457 retirement plans are also available.

EEO Statement: San Mateo County Community College District is an Equal Opportunity, Title IX, and Section 504 employer. We prohibit discrimination and harassment based on race, color, ancestry, national origin, religion, age, sex, gender identity, sexual orientation, genetic information, marital status, veteran status, medical condition, physical or mental disability, or any other protected status under federal, state, or local law. We seek to employ individuals who reflect our community's diversity of cultures, languages, and abilities.

Our EEO Plan, grounded in Title 5 regulations, is developed and monitored by an EEO Advisory Committee, reviewed at least every three years, and supported by regular training for all members of selection and screening committees. We collect and analyze recruitment and retention data to measure progress and identify barriers.

Annual Security Report

San Mateo County Community College District's (SMCCCD) 2024 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years (2021-2023) concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. The 2024 Annual Security Report also outlines various campus safety and security policies concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The Annual Security Report also includes important tips to help every community member remain safe and avoid becoming a victim of crime. The 2024 Annual Security Report is now available on the Public Safety website. You can also obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (650) 738-7000. The report includes information about criminal activity on our campuses, emergency procedures, and resources.


Closes:

To apply, visit http://smccd.interviewexchange.com/jobofferdetails.jsp?JOBID=193651