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San Mateo County Community College District
  • Position Number: 2482255
  • Location: San Mateo, CA
  • Position Type: Business - Accounting


Internal Auditor

San Mateo County Community College District


Posting Number: 20141140S
Department: Chancellor's Office DIST (DEPT)
Location: District Office
Position Number: 1C0513
Percentage of Full Time: 100%
FLSA: Exempt (does not accrue overtime)
Months per Year: 12
If other, please specify:
Salary Range:
Note:
Min Salary: $177,984 (annual)
Max Salary: $225,492 (annual)
Position Type: Administrative/Supervisory Positions

Who We Are:
The San Mateo County Community College District is committed to achieving educational equity for all students. As outlined in the Districts Strategic Plan, success, equity, and social justice for our students are longstanding goals. The Districts Students First Strategic Plan is focused on Student Success, Equity and Social Justice. We provide students with a rich and dynamic learning experience that embraces differences emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens and socially responsible leaders. When you join our team at San Mateo County Community College District, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, classified staff, administration, students and community partners.



The College and the District:
The San Mateo County Community College District is home to Caada College, College of San Mateo, and Skyline College. All three of our colleges are designated as Hispanic Serving Institutions enrolling approximately 33,000 students each academic year. San Mateo County Community College District has a diverse student population that is a reflection of the communities that it serves. Detailed information about the student population, including data related to student success, can be found on the San Mateo County Community College Districts Educational Services & Planning website.



Who We Want:
We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students and community partners who are also committed to closing equity gaps. The San Mateo County Community District seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational goals.



The Position:
The Internal Auditor performs professional internal auditing work. Day-to-day general direction will come from the Chancellor; however, direct reporting will be to the Board of Trustees. The Internal Auditor prepares an annual audit plan based on the assessment of risk areas in collaboration with the Board of Trustees and the Chancellor. The Internal Auditor plans, organizes and conducts financial, operational, and performance audits and assesses internal controls in compliance with internal auditing standards and reports the results to the Board of Trustees and Chancellor. The Internal Auditor maintains the District's whistleblower function and acts as the primary investigator of any alleged fiscal wrongdoing. The Internal Auditor assists the District in preparation for external audits and other special reports required by external entities. Public contact is extensive, and involves staff, students, auditors, contractors, outside educational institutions, business and community representatives, and governmental agencies for the purposes of exchanging policy and procedural information. A high degree of independence and independent judgement is required. The Internal Auditor can supervise the work of clerical and other staff as assigned.



Duties and Responsibilities:
The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.
  1. Prepares an annual audit plan based on assessment of risk areas; collaborates the Board of Trustees and the Chancellor on the development of the annual audit plan
  2. Maintains a degree of independence from other District staff, and functions in a manner sufficient to provide positive integrity of the responsibilities of the internal audit function
  3. Provides periodic reports to the Board of Trustees and to the Chancellor on the status of the annual audit plan; provides reports as necessary on outcomes of specific audits
  4. Plans and conducts financial, operational, compliance, and performance audits in compliance with internal auditing standards
  5. Prepares audit reports, memoranda, and other related documents to communicate audit findings and recommendations; submits documents to appropriate internal personnel. Recommends outside performance auditors and/or other subject matter experts to the Board of Trustees and Chancellor
  6. Assists in setting up and managing whistleblower infrastructure to receive, process, catalogue, investigate, report whistleblower complaints
  7. Determines the priority of audits in collaboration with the Board of Trustees and Chancellor
  8. Assures District hiring, compensation, separation, promotion actions are properly approved by the Board and documented for review by internal auditor
  9. Reviews capital expenditures to ensure they are consistent with adopted facilities master plan, budgets, specific authority provided by voters or funding agencies. Reviews change orders and building costs to comparable facilities
  10. Ensures accurate reporting, transparency, ethical practices, and disclosure of potential conflicts of interest; supports mandatory obligation to report irregularities
  11. Recommends and assists in the development of District policy and procedures related to finance and accounting, and recommendations to optimize performance of non-academic elements of college programs; works with stakeholders to review and recommend updates to Board polices and administrative procedures to ensure that they reflect best practices
  12. Trains District personnel on policy and procedures related to finance, accounting and fraud prevention and reporting
  13. Reviews implementation of policies and procedures
  14. Assists with preparation for and coordination of external audits and serves as a liaison with external auditors and other experts as requested
  15. Conducts special investigations as requested or deemed necessary by the Board and Chancellor
  16. Acts as the primary investigator of any alleged fiscal wrongdoing by vendor, management and/or other employees
  17. Makes recommendations for improved internal controls, operating procedures, accounting records, and systems
  18. Routinely reviews and submits internal controls/segregation of duties report to the Board of Trustees with corrective action plan from affected areas
  19. Examines and reports on the effectiveness of management in safeguarding assets and compliance with established policies and procedures
  20. Prepares written reports of findings and recommends improvements
  21. Exchanges information with College and District personnel at all levels regarding policies and procedures related to the assigned functional accounting and record keeping area
  22. Meets and communicates with personnel to gain an understanding of individual departments and/or functions under review and to obtain sufficient evidential matter to develop appropriate audit findings and recommendations; documents and reports on findings
  23. Conducts unannounced audits in areas where cash and other assets require specific safeguards and appropriate internal controls; conducts special audits at the request of the Chancellor or the Board of Trustees
  24. Provides technical information as a resource to various offices within the District
  25. Attends meetings, workshops, and other gatherings to obtain most current information
  26. Monitors and evaluates performance of internal and external financial and other records systems and develops recommendations, in conjunction with information technology staff, to implement system improvements and upgrades and to maintain effective integration of systems
  27. Plans and reviews report data and conclusions with management staff; coordinates required changes in District fiscal records, policies, and procedures, in conjunction with senior management and other staff
  28. Monitors and interprets federal and state regulations and guidelines and assures compliance with requirements; updates and revises procedures as necessary
  29. Performs other related duties as assigned


Minimum Qualifications:
  • Bachelors degree from an accredited institution in accounting, business administration, finance or a closely related field OR an equivalent combination of education and experience
  • Successful work experience of increasing responsibility that has included auditing; financial analysis and reporting; and project budgeting, planning, and design
  • Demonstrated cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff
  • Experience in the coordination of workloads with people at various levels within an organization
  • Skill in complex data research, analysis and reporting
  • Skill in the use of spreadsheets and a variety of computer software to compose and prepare data analysis, reports, summaries, correspondence and other materials
  • Demonstrated skills in written and oral communication, including public speaking and persuasive communication
  • Skill in training, directing, supervising, and evaluating the work of others
  • Possession of a California Drivers license (or the ability to obtain one) and the ability to drive a motor vehicle to off-campus locations





Physical Requirements:
This classification requires multi-level tasking and strategic planning, attention to detail and organization of financial data, active listening; individual to large-group communication, persuasion, good memory, tact, patience, flexibility and the ability to drive a motor vehicle to off-site locations in order to perform the essential functions.



Equivalence to Minimum Qualifications:


Knowledge, Skills and Abilities:
  1. Knowledge of generally accepted accounting and auditing standards, practices and procedures, and fund accounting
  2. Knowledge of financial analysis and research procedures
  3. Skill in the development and use of a variety of spreadsheet and other software instruments to conduct financial analysis, develop, format and prepare data for a variety of reports
  4. Skill in planning, organizing, and coordinating the work of accounting and support staff, technical resources and other staff from various constituencies and levels within the organization
  5. Skill in training, directing, supervising, and evaluating the work of others
  6. Skill in oral and written communication, including public and persuasive speaking
  7. Skill in planning, organizing, and prioritizing a variety of workloads and deadlines
  8. Ability to communicate effectively with people of diverse cultures, language groups and abilities who are at various levels within organizations


Preferred Qualifications:


Benefits:
Benefits include paid holidays, vacation and sick leave. The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents. Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program. Classified employees participate in the Public Employees Retirement System, a defined-benefit retirement plan through the State of California. Optional tax-deferred 403(b) and 457 retirement plans are also available.



Open Date: 09/03/2021
First Review Date: 10/08/2021
Close Date:
Open Until Filled: Yes

Special Instructions Summary:
Required Application Materials All applicants are required to submit:

1. A completed online District application form (go to https://jobs.smccd.edu to complete the application and to apply for this position).

2. A resume that details all relevant education, training, and other work experience.

3. A cover letter of no more than 3 pages that addresses the applicants cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff as well as the applicants qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement.

Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.

For questions related to this posting, please contact:
SMCCCD Office of Human Resources
3401 CSM Drive
San Mateo, CA 94402
Tel.: (650) 574-6555
Fax: (650) 574-6574
Web Page: www.smccd.edu/hr



Conditions of Employment:
Prior to employment, the selected candidate will be required to complete the following:

1. Submit official transcripts (applies to all faculty or educational administrative positions)

2. Submit verifications of prior employment

3. Satisfactory references

4. Successfully being cleared for employment through the background checking process
In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.

5. Present original documents for proof of eligibility to work in the United States

6. Approval of your employment by the SMCCCD Board of Trustees

7. Provide a certificate of Tuberculosis exam for initial employment.

8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.



EEO Statement:
The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.


Accommodations:
Applicants who have disabilities may request that special accommodations be made in order to complete the selection process. Accommodation requests and a copy of the Americans with Disabilities Act applicant procedures can be made by completing our: Applicant Reasonable Accommodation Request Form



Annual Security Report:
San Mateo County Community College Districts (SMCCCD) 2020 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. Our 2020 Annual Security Report also outlines various campus safety and security policies, such as those concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The 2020 Annual Security Report also includes important tips to help every member of the community remain safe and avoid becoming a victim of crime. The 2020 Annual Security Report is now available. You can also obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (650) 738-7000.



To apply, visit: https://jobs.smccd.edu/





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