Director of General Services
San Mateo County Community College District
Posting Number: 2014970S
Department: General Services DIST (DEPT)
Location: District Office
Position Number: 1A0008
Percentage of Full Time: 100%
FLSA: Exempt (does not accrue overtime)
Months per Year: 12
If other, please specify:
Min Salary: $154,140 (annual)
Max Salary: $196,656 (annual)
Position Type: Administrative/Supervisory Positions
Who We Are:
The San Mateo County Community District is committed to achieving educational equity for all students. As outlined in the Districts Strategic Plan, success, equity, and social justice for our students are longstanding goals. The Districts Students First Strategic Plan is focused on Student Success, Equity and Social Justice. We provide students with a rich and dynamic learning experience that embraces differences emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens and socially responsible leaders. When you join our team at San Mateo County Community College District, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, classified staff, administration, students and community partners.
The College and the District:
The San Mateo County Community College District is home to Caada College, College of San Mateo, and Skyline College. All three of our colleges are designated as Hispanic Serving Institutions enrolling approximately 33,000 students each academic year. San Mateo County Community College District has a diverse student population that is a reflection of the communities that is serves. Detailed information about the student population, including data related to student success, can be found on the San Mateo County Community College Districts Educational Services & Planning website.
Who We Want:
We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students and community partners who are also committed to closing equity gaps. The San Mateo County Community College District seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational goals.
Responsible to the Chief Financial Officer for the management and coordination of policies and procedures related to the establishment, implementation, and evaluation of District purchasing functions, including a procurement card program, formal and informal bids, requests for quotes, vendor relations, and cost containment measures. Responsible for ensuring efficient and legal purchasing standards; administration of District fixed assets and record retention programs, mail and supply processing, delivery and distribution services, and emergency planning and preparedness. The Director of General Services classification is a classified administrator.
Duties and Responsibilities:
The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.
1. Plan and implement mechanized/streamlined systems to process purchasing requisitions from the three Colleges and central District administration building; plan, organize, direct, and evaluate the work of professional, clerical and other staff in the central District purchasing department
2. Develop, modify, and implement an online system for purchase of supplies, materials and equipment by District departments
3. Train staff in the use of an online requisition and related financial system
4. Maintain current information on the applicable regulations affecting purchasing and disseminate such information to College administrators and staff
5. Research, survey, report, propose, and implement operational procedures for bidding, including development, editing, and finalizing of specifications, advertising to vendors, reviewing and analyzing bids, maintaining records and files
6. Exchange information with administrators, vendors, contractors, and other business representatives regarding purchase order status, compliance issues, documentation of bid activities, bid selections, and a variety of related matters
7. Evaluate the performance of new equipment, furniture, fixtures, and products
8. Establish, implement, and evaluate system for inventory control and maintain records for existing and new District equipment
9. Plan and facilitate District-wide disposal of surplus property
10. Make recommendations to the Chief Financial Officer and other administrative staff for changes in vendors, contractors, quality of materials and other issues, based upon research, cost estimates, bidding processes, and other acquired data
11. Review and administer contracts including copying, leased equipment, vending and food service
12. Evaluate the need for, design and conduct purchasing/Banner training and college outreach
13. Perform other related duties as assigned
A combination of education and experience equivalent to a Bachelors degree from an accredited college or university in business administration or a closely related field
One year of formal training, internship or leadership experience reasonably related to the managerial assignment OR, possession of a California Community College Supervisor Credential
Demonstrated cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff
This classification requires dexterity of hands and fingers to type, mouse, and use phone; sitting for extended periods of time; ability to exert 10 to 20 pounds of force to lift, carry, push, pull or otherwise move objects weighing 35 pounds or less; work at a computer, including repetitive use of computer keyboard and mouse; sitting and viewing a computer monitor for prolonged lengths of time; vision to read printed material and computer monitor; intermittent standing, walking, bending, and stooping; hearing and speaking to communicate and provide information to others; and ability to travel to a variety of locations on and off campus to conduct business.
Equivalence to Minimum Qualifications:
Knowledge, Skills and Abilities:
1. Experience with volume purchasing, cost analysis, and demonstrated skills in product quality control systems
2. Experience with purchasing program planning, implementation, and evaluation
3. Demonstrated skills in establishing and maintaining effective working relationships with people at all levels within and outside of the organization
4. Demonstrated skill in complex research, reporting, and strategic planning
5. Demonstrated skills in oral and written communication, including the origination of project system documentation
6. Skill in the use of technological applications to affect efficiency in clerical and related office operations
7. Demonstrated skill in the use of a variety of computer software in compiling and reporting complex financial, statistical, and other data
8. Knowledge of federal, state, and local regulations, policies and procedures applicable to procurement and volume buying for a public education institution
9. Knowledge of methodologies used in product quality control systems
10. Knowledge of technological applications to affect efficiency in administrative and clerical office operations
11. Knowledge of the regulations and methodologies used in purchasing program planning, implementation, and evaluation
12. Skill in respectful and sensitive communication with people from diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds
13. Skill in oral communication, including public speaking and persuasive communication
14. Skill in written communication
15. Skill in training, directing, and evaluating the work of others
16. Skill in the use of a variety of computer software for research, data analysis, documentation, reporting and correspondence
17. Ability to participate effectively as part of a management and planning team
18. Ability to build and maintain an effective and productive customer service team
Benefits include paid holidays, vacation and sick leave. The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents. Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program. Classified employees participate in the Public Employees Retirement System, a defined-benefit retirement plan through the State of California. Optional tax-deferred 403(b) and 457 retirement plans are also available.
Open Date: 09/18/2020
First Review Date: 10/18/2020
Open Until Filled: Yes
Special Instructions Summary:
Required Application Materials
All applicants are required to submit:
1. A completed online District application form (go to https://jobs.smccd.edu to complete the application and to apply for this position).
2. A resume that details all relevant education, training, and other work experience.
3. A cover letter of no more than 3 pages that addresses the applicants cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff as well as the applicants qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement.
Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.
For questions related to this posting, please contact:
SMCCCD Office of Human Resources
3401 CSM Drive, San Mateo, CA 94402
Tel.: (650) 574-6555
Web Page: www.smccd.edu/hr
Conditions of Employment:
Prior to employment, the selected candidate will be required to complete the following:
1. Submit official transcripts (applies to all faculty or educational administrative positions)
2. Submit verifications of prior employment
3. Satisfactory references
4. Successfully being cleared for employment through the background checking process
In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.
5. Present original documents for proof of eligibility to work in the United States
6. Approval of your employment by the SMCCCD Board of Trustees
7. Provide a certificate of Tuberculosis exam for initial employment.
8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.
The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.
Applicants who have disabilities may request that special accommodations be made in order to complete the selection process. Accommodation request forms and a copy of the Americans with Disabilities Act applicant procedures are available in the Office of Human Resources.
Annual Security Report:
San Mateo County Community College Districts (SMCCCD) 2019 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. Our 2019 Annual Security Report also outlines various campus safety and security policies, such as those concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The 2019 Annual Security Report also includes important tips to help every member of the community remain safe and avoid becoming a victim of crime. The 2019 Annual Security Report is now available. You can also obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (650) 738-7000.
To apply, visit: https://jobs.smccd.edu/
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